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Administrative Assistant

4 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Parsons CORPORATION Full time
Roles and responsibilities

Parsons is looking for an amazinglytalented Administrative Assistant tojoin ourteam

Responsibilities

WhatYou'll Be Doing:

  • Gathers statistics and general data;reviews and combines this information into established reports foruse within and outside the unit. May develop new reports or reviseexisting reports, as directed. Such reports may be in spreadsheetor graphical formats, or narrative style.
  • Maybe responsible for verifying data gathered, such as matchingsupplier invoices against file copies. Distributes reports asdirected by immediate supervisor.
  • Originatescorrespondence and reports not requiring the personal attention ofimmediate supervisor.
  • Answers telephone, takingand relaying messages. Receives, sorts, and distributesmail.
  • May establish and maintain records ofequipment, including a log of equipment service dates. May initiaterequests for service.
  • May obtain basic data forcompletion of the unit's overhead budget and prepareassociated recurring reports. May produce preliminaryreconciliation as appropriate.
  • May coordinatephysical space requirements for the assigned unit. Initiatesrequests for PCs and telephones, and updates Corporate Directory asappropriate.
  • May periodically prepare anoccupancy report by project or gather information to completestaffing reports for the unit and/or several projects, as directedby immediate supervisor.
  • Performs otherresponsibilities associated with this position as may beappropriate.
Desired candidate profile

What Required Skills You'llBring

  • Degree or diploma from a recognizedinstitution
  • Ideally 3 years'experience as an Administrativeroles
  • Experience with office software programssuch as email, word processing, spreadsheets, graphics, anddatabases (i.e. MS Office suite ofsoftware)
  • Possess and demonstrate strongorganizational skills, attention to detail, and written and verbalcommunication skills
  • Possess and demonstratethe ability to self-start, set priorities, and work bothindependently and within a team environment underdeadlines
  • May periodically prepare an occupancyreport by project or gather information to complete staffingreports for the unit and/or several projects, as directed byimmediate supervisor.
  • Performs otherresponsibilities associated with this position as may beappropriate.