Administrative Assistant
1 week ago
Responsibilities
Administrative Duties:
- Oversee daytoday office operations to ensure smooth workflows.
- Manage communication channels including phone calls emails and correspondence.
- Maintain and update databases contracts and supplier records.
- Follow up on staff attendance and ensure compliance with office policies and procedures.
- Schedule and manage calendars meetings and travel arrangements for senior management.
- Maintain digital filing systems ensure data backups and coordinate with the IT team for updates.
- Prepare reports and documents including meeting minutes and presentations.
- Manage budgets create spreadsheets and handle document management.
- Greet and assist office visitors while maintaining a professional environment.
Marketing Support:
- Maintain and update mailing lists.
- Coordinate and support exhibitions and marketing events.
- Manage social media accounts with ease and efficiency ensuring consistent engagement.
- Assist in the preparation and execution of marketing materials and campaigns.
Key Accountabilities:
- Provide administrative and support services to meet business needs.
- Respond to inquiries and resolve complex issues accurately and efficiently.
- Develop implement and monitor office systems procedures and methods for optimal performance.
- Gather and analyze performance data preparing recommendations to improve efficiency and cost management.
- Lead and motivate team members to ensure high performance and compliance with policies and procedures.
Requirements:
- Proven experience in an administrative or marketing role.
- Strong organizational skills and attention to detail.
- Proficiency in MS Office (Word Excel PowerPoint) and social media platforms.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and work independently.
- Leadership skills to supervise and coordinate team activities effectively.
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