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Event Coordinator

3 months ago

Dubai, Dubai, United Arab Emirates Levantine Healthcare Full time

Job Purpose:

  • Event Coordinators take responsibility for events through the entire process, from initial venue sourcing through to contracting, preevent logistics, event execution and finally through to invoicing. Each Event Coordinator therefore has complete ownership of their specific events, which can vary from small to large 'major' training events, trade shows and strategic summits.

Main duties and responsibilities:

  • Locate suitable venues within the stated city where an event is planned through the RFP process.
  • Contract negotiation with those venues that suit the brand and intended event, with eventual selection of venue.
  • Courseware planning, ordering and subsequent logistics to ensure all arrives at the event on time.
  • Monitoring class capacities to ensure classroom allocation is correct and classes are marked as sold out when appropriate and then working with CS to ensure wait list is managed.
  • Monitoring marketing activity to ensure that everything is running as per the issued plan.
  • Liaising with instructors to confirm travel, hotel arrangements and all other requirements.
  • Working with contracted venue for final arrangements of event.
  • Organising and facilitating evening Instructor meals and delegate drinks evenings.
  • On site management of the event, with responsibility for overall event success including the supervision of hotel staff and course facilitators.
  • Daily administration of delegate evaluation sheets, and liaison/follow up with delegates and instructors to maintain stringent event/course quality.
  • Deposit and Final invoicing to ensure all is financially sound with respect to event costs.
  • Assistance and input to continuous improvement of relevant business processes to ensure we function as efficiently as possible both within Operations and across other departments such as Sales, Marketing, Customer Services and Finance.

Requirements:

  • Ideally 25 years' experience in an event/venue management/planning role
  • Excellent Project Management experience
  • Passion for customer satisfaction
  • Excellent contract negotiation skills
  • Excellent attention to detail
  • Organized and disciplined, with a positive 'can do' attitude and a willingness to go the extra mile when needed.
  • Good communication skills, both written and verbal.
  • Good presentation skills
  • An affinity with business finance e.g. event costs, profit and loss etc.
  • Willingness to travel within predominantly the UAE.
  • A very strong team player with emotional maturity and a willingness to help whenever called.
  • Experience of working to deliver against monthly/quarterly/yearly quota
  • Good IT skills, including use of MS programs such as word, and particularly excel and Google Docs.

Job Types:
Full-time, Contract

Salary:
AED10, AED12,000.00 per month

Application Question(s):

  • How soon can you join?
  • Do you have a valid UAE Driving License?
  • What is your Salary Expectation?