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Meetings and Events Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Mövenpick Hotels & Resorts Full time
Job Summary

We are seeking a highly skilled and experienced Meetings and Events Coordinator to join our team at Mövenpick Hotels & Resorts. As an Executive Assistant - Events, you will be responsible for coordinating and executing events, conferences, and meetings to the highest standards.

Key Responsibilities
  • Event Planning and Coordination
    • Plan and coordinate events, conferences, and meetings from conception to execution, ensuring seamless delivery and exceeding client expectations.
    • Work closely with clients to understand their needs and preferences, and tailor events to meet their requirements.
    • Coordinate logistics, including venue selection, catering, audio-visual equipment, and other event requirements.
  • Communication and Relationship Building
    • Develop and maintain strong relationships with clients, vendors, and internal stakeholders to ensure successful event execution.
    • Communicate effectively with clients, vendors, and internal stakeholders to ensure clear understanding of event requirements and expectations.
  • Administrative and Organizational Skills
    • Manage event budgets, timelines, and resources to ensure efficient and effective event execution.
    • Coordinate and manage event documentation, including contracts, invoices, and other relevant paperwork.
  • Problem-Solving and Adaptability
    • Identify and resolve event-related issues in a timely and professional manner.
    • Be flexible and adaptable in response to changing event requirements and unexpected challenges.
Requirements
  • Minimum 2 years of experience in event planning and coordination.
  • Excellent communication, organizational, and problem-solving skills.
  • Ability to work under pressure and meet deadlines.
  • Strong attention to detail and ability to multitask.
  • Proficiency in Microsoft Office and event planning software.