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Admin/accounts Assistant

3 months ago

Dubai, Dubai, United Arab Emirates Top Vantage Contracting LLC Full time
URGENT Hiring for Admin Secretary cum Account Assistant

Account Assistant - DUTIES AND RESPONSIBILITIES

  • Assist in the daily accounting works
  • Expense claims and cash advance processing
  • Enter Tax Invoices in Zoho
  • Petty Cash book reconciliation
  • Sales and Purchase entry in Zoho
  • Complete general ledger operations
  • Update Accounts Payable ageing report
  • Follow up Receivables and send weekly receivables ageing report
  • Assist with month and year end closings
  • Assist in preparing budgets and forecasts
  • Process with payroll administration
  • Review and process expense reports
  • Assist with preparation and coordination of the audit process
  • Assist with implementing and maintaining internal financial controls and procedures
  • Assist in Tax Return Filing
  • Prepare analysis of accounts as requested
  • Proper documentation and filing of Financial records
  • Maintain confidentiality of financial transactions
  • Enter Intercompany Journal entries in Zoho
  • Assist in any other tasks related to finance and accounting as assigned by Manager

Secretary - DUTIES AND RESPONSIBILITIES

  • Office documents monitoring of expiry and renewal.
  • Maintain executive's agenda and assist in planning appointments, Board Meetings, conferences etc.
  • Serves as C.E.O administrative liaison to any board
  • Agendas/meetings/appointments.
  • Attend meetings and keep minutes
  • Schedule meetings and arrange conference room
  • Receive and screen phone calls and redirect them when appropriate
  • Prepare power point presentation Handle and prioritize all outgoing or incoming
  • Make travel arrangements for C.E.O
  • Make travel bookings for C.E.O
  • Prepare travel expense report if needed
  • Handle confidential documents ensuring they remain secure
  • Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Prepare Memorandum of Understanding
  • Reviews outgoing correspondence for grammar, correctness and completeness, ensures that appropriate materials are attached.
  • Coordinate office management activities
  • Perform other duties as assigned

Education and Experience

  • Bachelor's Degree in Accounting and Finance or equivalent
  • Knowledge of accounting principles and practices
  • Knowledge of finance principles
  • Knowledge of financial reporting
  • Knowledge of local laws regarding accounting, finances and taxation
  • Technical accounting skills
  • Proficiency in relevant accounting software
  • Ability to handle pressure and meet deadlines
  • Previous experience of general accounting (12 years) in UAE
  • Previous experience of office secretary (12years) in UAE

Job Types:
Full-time, Permanent

Cancelled Visa / Visit Visa

Can join immediately

Job Types:
Full-time, Permanent

Experience:

Admin Secretary: 4 years (preferred)

  • Account assistant: 1 year (preferred)