Executive & Venture Team Assistant (Temporary Role

2 weeks ago

Dubai, Dubai, United Arab Emirates BCG Digital Ventures Full time

We're BCG X. Ventures. Adventure awaits you.


We are an ever-growing global team of the world's most remarkable entrepreneurs, designers, engineers, venture architects, product experts and investors.

Our ventures create a strategic advantage for the most important global companies.

Operations at BCG X. Ventures.
Our Operations team is the internal force that drives our business forward. It's where organizational insight meets operational excellence.

From Human Resources and Information Technology to Marketing and Finance, they are a dedicated group of one-of-a-kind problem-solvers with a deep commitment to world-class business services.


We are looking for an
Executive & Venture Team Assistant (Temporary Role 12 Months) who will provide exceptional executive administrative support for a team of BCG X.

Ventures Partners and Directors, taking full responsibility for the maintenance of a demanding schedule, in addition to supporting BCG X.

Ventures teams and business development activities in the region.

As you are helping us set up BCG X.

Ventures' presence in the Middle East, you will work at the highest standard consistently and represent X Ventures to all internal and external contacts in a manner consistent with X Ventures' guiding principles and values.


In this role you will:

  • Understand Partners and Directors priorities and strategies to optimize their efforts and time commitments as part of their overall business development strategy.
  • Coordinate venture teams meetings and keep the calendars of venture teams up to date.
  • Process correspondence between corporate partners and venture team staff, and keep track of important milestones, deadlines, timesheets and documentation and proactively offer solutions that enable the venture team staff to concentrate on the core work of the venture.
  • Manage the on
- and offboarding of venture team members through adhering to X Ventures' security standards, in collaboration with the IT team.

  • Assists with venture related challenges, such as coordinating ethnographic research.
  • Proactively manage pointtopoint travel, identify conflicts, and resolve competing priorities.
  • Develop strong working relationships with external clients, their assistants as well to facilitate the information flow and scheduling process.
  • Develop strong working relationships with venture team members to facilitate information flow and scheduling process.
  • Build upon existing relationships with BCG Middle East BST and BCG X. Ventures EMESA Operations teams (especially Executive Assistants and Venture Team Assistants) at all levels acting as a point of contact for the BCG X. Ventures Middle East EA team.
  • Assist with other projects aligned with the Executives objectives.
  • Identify and proactively manage conflicts appropriately; offer & guidance to others for complex issues which impact the DV Middle East team.
  • Preparing administrative documents (copying and book binding), liaising with clients to arrange pitch meetings, coordination of proposal team and other internal stakeholders and invoicing.
  • Provide production support as required, including slide generation, graphics, proofreading and editing in cooperation with the DV Communication Design team.
  • Provide backup assistance to other BCG X. Ventures assistants as required for vacation/training cover.
  • Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and assist on the ground support.
  • Coordinate internal and external meetings, arrange video calls, reserve conference rooms, organize catering.
  • Organize and maintain online systems for PA.
  • Prepare weekly timesheet and expense reports.
  • Supported Executives and venture teams may be located in several offices within the Middle East (primarily Dubai, Riyadh), therefore some level of travel in the Middle East is also expected.

Additional areas of responsibility, including but not limited to:

  • Owning and managing projects, as directed by the BCG X. Ventures Operations Manager to deliver new initiatives.
  • Working alongside Operations Manager in achieving key actions and wider Venture Operations goals.
  • Consistent highlevel support of a minimum of 3 Executives.

You should have:

  • Knowledge and experience of the Middle East and local practices.
  • Bachelor's degree or other relevant education is a plus.
  • At least 2+ years of administrative support experience.
  • Proficient computer skills: Word, Excel, PowerPoint, Outlook, Google G Suite.
  • Ability to respect all BCG and X. Ventures information as personal and confidential.
  • Willingness to work overtime on projects and tasks when required.

Additional desired competencies:

  • Strong service orientation, flexibility with the ability to work independently and taking initiative.
  • Excellent organizational skills, habits and superior attention to detail, while being able to react and adjust to new events quickly
  • Abilit

  • Mena Amps

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Q-Express Documents Transport Full time

    Fluent English written and verbal skillsExperience in roles such as Account Management, Sales, ConsultingMarketing/Merchandising roles, Program or Project Management rolesExperience building relationships with external stakeholders, identifying business opportunities for clients and increasing adoption and utilization of company productsComfortable using...

  • Multiple Administration Roles

    2 weeks ago

    Dubai, Dubai, United Arab Emirates AlAlamein International University Full time

    Job DescriptionAbout the job Multiple Administration Roles (Temp)Are you an experienced Temporary Administrative Assistant/Receptionist/Executive Assistant/Personal Assistant seeking the excitement of temporary projects? If you're ready to bring your skills to diverse and dynamic opportunities, we have immediate positions available that are perfect for youAs...

  • Multiple Administration Roles

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Nathan & Nathan Human Resources Full time

    Are you an experienced Temporary Administrative Assistant/Receptionist/Executive Assistant/Personal Assistant seeking the excitement of temporary projects? If you're ready to bring your skills to diverse and dynamic opportunities, we have immediate positions available that are perfect for youAs a Temporary Administrative Assistant/Receptionist/Executive...

  • Temporary Administrator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Irwin & Dow Full time

    The RoleA corporate services organisation requires a Temporary Administrator to cover a minimum of a 1 month period, however this may be extended due to the large workload at this time. You should be able to commit to a start date within the first 2 weeks of April 2023 and have your own visa, including freelance, spouse or family sponsorship. This is an...

  • Executive Sales Operations amp Systems

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    Executive Sales Operations amp Systems - Atlantis The Palm Executive Sales Operations amp Systems - Atlantis The PalmAt Atlantis we exist to bring the extraordinary to every holiday and experience through connection empowerment precision care and warmth. Inspired by the majesty and mystery of the ocean Atlantis resorts are unique destinations full of life...

  • Executive Sales Operations amp Systems

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    Executive Sales Operations amp Systems - Atlantis The Palm Executive Sales Operations amp Systems - Atlantis The PalmAt Atlantis we exist to bring the extraordinary to every holiday and experience through connection empowerment precision care and warmth. Inspired by the majesty and mystery of the ocean Atlantis resorts are unique destinations full of life...

  • Venture Capital Manager

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Spin & Hire Recruitment Full time

    Our Client is the leading independent corporate venture and venture studio builder in Europe, the Middle East and Asia-PacificThey build ventures and venture studios for renowned corporations and investment funds, helping them deliver substantial growth and drive shareholder value. Their team consists of 100+ exceptional venture builders from 30+ countries...

  • Executive Assistant

    2 weeks ago

    Dubai, Dubai, United Arab Emirates CharterHouse Full time

    Job description:Charterhouse is working with a newly founded Venture Capital Firm, who is looking to hire an Executive Assistant within their Dubai Office. This is a very exciting opportunity to be part of a dynamic growing business working within a professional yet friendly team.About the roleThe Executive Assistant will manage incoming calls, organise any...

  • Sales Executive

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Venture Zone Business Center Full time

    Venture Zone, the leading Business Setup and Business center is looking for a skilled and experienced Inside Sales Executive. Venture Zone is a company that believes in giving its customers the best. Our core team consists of enthusiastic and young staff who enjoy brainstorming and co-working towards bettering the quality of the company's...

  • Temporary IT Solution Sales Executive

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Recruits Management Consultancy Full time

    Location: Trade Center, Dubai, UAE (Temporary Position for Conference)Duration: th Feb 2024About Our Client:Our client strives to make cloud-based business communication easier and more affordable, empowering people with superior quality products. With over a decade of experience, they've developed superior quality communication services and tools that keep...

  • Commercial Sales amp Lettings Broker

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Talent Pal Full time

    Commercial Sales amp Lettings Broker - Allsopp amp Allsopp Commercial Sales amp Lettings Broker - Allsopp amp AllsoppCommercial Sales & Lettings Consultants deal with the purchase sale and let of office spaces shopping malls and large retail projects as well as restaurants cafes labour camps and any other commercially required space.Common tasks involved and...

  • Warehouse Team Leader- Temporary

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Mohebi Martin Brower Logistics LLC Full time

    Prepares daily activities of operators and product receivers. Prepares GRN and submits on time to Finance Dept. Signs and confirms Receiving Tally Sheet and QIP Reports. Ensures that blind counting and WMS pallet configuration is followed. Ensures minimum idle time of WA and operators by coordinating the removal and parking of inbound trucks in a planned...

  • Corporate Venture Lead Job in Dubai

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Wilhelmsen Group Full time

    Corporate Venture Lead Job in Dubai | Wilhelmsen Group CareersDescription:As part of a 2-year project, we are looking for a creative lead and doer. Joining this new team of top performers, will find you in an entrepreneurial and stimulating environment with global exposure, top management attention and competitive compensation.Job Responsibilities:In...

  • Receptionist (Temporary Role)

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Harbor Real Estate Full time

    Job Functions, Duties, Responsibilities, and Position Qualifications:High School Diploma or equivalent With a Real Estate Background With Own Visa Sponsorship Minimum one (1) year prior office experience preferred Computer literacy required in Microsoft Work and Excel with word processing and spreadsheets Operate various office equipment, such as...

  • Venture Architect Startup CEO

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Stryber Full time

    We are Stryber - the leading independent corporate venture builder in Europe, the Middle East and Asia-Pacific:We help organisations to become future-proof by building new business models that deliver substantial growth. Over the last six years, we have developed a solid and comprehensive framework for corporate innovation with our unique secret sauce, that...

  • Investment Analyst

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Venture search Full time

    Investment Analyst (Private Markets) - Family OfficeInvestment Analyst (Private Markets) - Family OfficeVenture searchDubai, United Arab EmiratesPosted 1 day agoPermanentCompetitive + bonus Venture Search are exclusively partnering with a new family office based in Dubai. This position is one of their first hires into the business, as they grow and develop...

  • Sales Executive

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Venture Setup Full time

    We are looking for dynamic sales professionals to join us and make a real impact driving new business across the UAE.If you're passionate, enthusiastic, and ambitious, we want to hear from youTo join our team you will have:Bachelor's Degree qualified in a relevant discipline A keen interest in business setup and company formation. Proven sales experience in...

  • Finance amp Accounting Manager

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Talent Pal Full time

    Finance amp Accounting Manager - Puratos Finance amp Accounting Manager - PuratosManage the accounting and reporting function with a focus on high quality and efficiency of service. Adhering to accounting policies and reporting rules ensuring compliance with all local accounting social and tax principles implementing financial group policy adhering to...

  • Temporary Receptionist

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Hiring Temporary Receptionist (3 Months)Duration: 3 MonthsLocation: Dubai, DIFCStart Date: 1st June 2024Salary: 6,500 aed per monthAbout Us:We are a dynamic and professional company seeking a presentable and highly motivated individual to join our team as a Temporary Receptionist. This role is critical in ensuring a smooth and welcoming environment for our...

  • Temporary Receptionist

    1 month ago

    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Hiring Temporary Receptionist (3 Months)Duration: 3 MonthsLocation: Dubai, DIFCStart Date: 1st June 2024Salary: 6,500 aed per monthAbout Us:We are a dynamic and professional company seeking a presentable and highly motivated individual to join our team as a Temporary Receptionist. This role is critical in ensuring a smooth and welcoming environment for our...