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Administrative Assistant
1 week ago
Role Responsibilities
- Serve as the key point of contact for administrative support and activities related to the SCD Mmarketing Team.
- Handle all duties with a high degree of integrity, professionalism, and confidentiality.
- Create agendas and schedule and plan meetings across multiple calendars
- Assemble PowerPoint or other presentation materials and plan / arrange for any meals/refreshments needed.
- Organize travel arrangements, reconcile expense reports, an provide interface for applications for Corporate AE cards as necessary.
- Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
- Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed.
- Manage/Open purchase orders through Pfizer's Ariba system and tracking invoices.
- Manage set-up and logistics for large or off-site meetings.
- Identify, evaluate, and partner with cost-effective vendors in the execution of the activities.
- Ensure accuracy of work and use judgment to determine work methods in different situations.
- Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
- Suggest and implement process improvements for administrative tasks.
- Prepare team communication material as required.
- Support on-boarding activities and team development and training.
- Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
- Provide administrative support and serve as backup administrative support for other departments, when necessary.
- Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
- Support activities associated with site / department operational /cultural transformation goals.
Basic Qualifications
- High School Diploma or GED.
- 6+ years' experience.
- Demonstrated planning and organizing skills.
- Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
- Excellent attention to detail and interpersonal skills.
- Excellent judgment as well as the ability to work with confidential documents and information.
- Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, MS Office and other features.
- Prior experience as an Administrative Assistant or providing administrative support to executive leadership in a global organization preferred but not necessary.
- Knowledge of the pharmaceutical industry and healthcare environment preferred but not necessary.
- Exposure to SAP, Ariba, Concur, WorkDay preferred but not necessary.
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