Administrative Assistant

1 week ago


Dubai, Dubai, United Arab Emirates Wizard Immigration Services Full time

Job Title:
Administrative Assistant


Job Summary:

As an Administrative Assistant, you will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

The administrative assistant's role is to ensure that office operations run smoothly and that the office is well-maintained and organized.


Responsibilities:

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Answering and Directing Calls: Serve as the first point of contact for the office by answering and directing incoming calls to the appropriate person or department.
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Scheduling Appointments: Coordinate and schedule appointments, meetings, and conferences for managers and staff. Maintain calendars and ensure accuracy in scheduling.
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Data Entry and Filing: Maintain and update electronic and physical filing systems, ensuring documents are organized and easily accessible. Input and manage data accurately in databases and spreadsheets.
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Preparing Documents: Assist in the preparation of reports, presentations, and other documents as requested by managers or staff. Proofread documents for accuracy and completeness.
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Ordering and Maintaining Office Supplies: Monitor inventory levels and order office supplies as needed. Ensure office supplies are stocked and readily available for staff use.
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Assisting with Travel Arrangements: Coordinate travel arrangements for managers and staff, including booking flights, hotels, and transportation. Prepare travel itineraries and ensure travel-related documents are organized.
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Expense Tracking: Assist with expense tracking and reconciliation, including processing expense reports and receipts.
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Providing Administrative Support: Assist with various administrative tasks, such as copying, scanning, and filing documents, photocopying, and maintaining office equipment.

Requirements:

  • Must have and proven experience in Google sheet and Microsoft. And must have excellent typing skills.
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Proven Experience: Previous experience as an administrative assistant or in a similar role preferred.
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Excellent Communication Skills: Strong verbal and written communication skills with the ability to interact professionally with staff, clients, and visitors.
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Organizational Skills: Exceptional organizational and multitasking abilities with a keen attention to detail.
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Computer Proficiency: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. Experience with database management and data entry preferred.
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Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
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Team Player: Ability to work effectively both independently and as part of a team, with a willingness to assist others as needed.

Salary:

4000 AED-5000AED

Experience:

Must have experience as Administrative assistant for at least 4 years and more

Salary:

AED4, AED5,000.00 per month

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