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Event Coordinator

3 months ago

Dubai, Dubai, United Arab Emirates Option 1 Event Services LLC Full time
Supporting the Projects team in the execution of all event-related operations.

  • Responsible for creation of the department's events calendar.
  • Administrative support to the Senior
- or Project Manager.

  • Distribute, manage, monitor, and report timelines and assist with internal budgets, contracts
  • Distribution of specific contract or delivery information to all relevant Departments and thirdparty suppliers such as accommodation, travel & transport needs, creative concepts, etc.
  • Coordinate logístical planning and execution on event day.
  • Prepare the event manual covering all aspects of the project (Preevent)
  • Contribute and provide assistance in developing event concepts through continuous research, ideas transfer, workshop participation and sharing of knowledge.
  • Support the Project team in the effective communication of project expectations to project team members, departments, third parties and stakeholders in a timely and clear fashion.
  • Support the Project team in developing a detailed and comprehensive project plan with associated communications documents for the project/event including detailed work breakdown structures addressing ticket pricing, timelines, deliverables, venue analysis, budgets, resource allocation, suppliers, legal obligations, staffing, marketing, risk assessment, etc.
  • Comply and follow project/event approach according to current standards including compliance procedures, project management processes and event forms.
  • Ensure that tasks are delivered on time, on budget and at the required standard/quality.
  • Coordinate and support timely execution of the event/project management plan.
  • Assist with plan, schedule, and monitor project timelines, milestones, and deliverables.
  • Ensure meetings are recorded and memos are distributed.
  • Alerts and follow up with Project Team regarding any change during the life of the project Contribute and prepare status reports, proposals, requirements documentation and presentations
  • Support the Project team in risk management process and reporting.
  • Build, develop, and grow any business relationships vital to the success of the project.
  • Support in the reconciliation of projects/events
  • Accept and execute effectively assigned roles and responsibility during event day.
  • Support and prepare project post evaluation reports and create a recommendation report in order to identify successful and unsuccessful project elements (Consult, if part of a program of events, with the Senior Project Manager on the impact).
  • Support in the development of a mechanism to initiate proposed improvements in terms of process, deliverables, etc. for each project/event (Consult, if part of a program of events, with the Senior Project Manager on the impact).
  • Research and provide input into best practices and tools for project execution and management (Consult, if part of a program of events, with the Senior Project Manager on the impact).

Salary:
AED4, AED4,100.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

- event coordination: 1 year (preferred)