Current jobs related to Administrative Officer - Ajman, Ajman - Ajman University

  • Executive Office Manager

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Hire Rightt - Executive Search Full time

    Job Summary:Hire Rightt - Executive Search is seeking an experienced Executive Office Manager to provide administrative support to our clients' top management. The ideal candidate will have a strong background in office management, executive support, and team support.Key Responsibilities:Executive Support:Provide comprehensive administrative support to...

  • College Administrative Assistant

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Ajman University Full time

    Job SummaryAjman University is seeking a highly organized and detail-oriented College Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for performing a range of administrative tasks, including answering inquiries, maintaining records, and providing general administrative support.Key...

  • Advancement Officer

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Restore Talent Solutions Full time

    Job SummaryWe are seeking a highly skilled and experienced Advancement Officer to join our team at Restore Talent Solutions. The successful candidate will be responsible for providing administrative support to the Executive Director and coordinating various activities related to advancement and alumni relations.Key ResponsibilitiesAdministrative Support:...

  • Front Office Coordinator

    2 weeks ago

    Ajman, Ajman, United Arab Emirates PlaceUp Full time

    Job Summary:We are seeking a highly organized and detail-oriented Front Office Assistant to join our team at PlaceUp. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our office.Key Responsibilities:Front Desk Management: Greet and...

  • Office Manager

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Ajman University Full time

    About the Role:The Office Manager in the COO's Office at Ajman University plays a crucial role in supporting the Chief Operating Officer and ensuring the efficient operation of the office. This position requires a blend of administrative, managerial, and interpersonal skills, along with a deep understanding of university operations and policies.Key...

  • Office Manager

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Hire Rightt - Executive Search Full time

    Job Summary:Hire Rightt - Executive Search is seeking an experienced Executive Office Manager to provide strategic support to our clients' top management teams. As a key member of our team, you will be responsible for managing calendars, coordinating travel arrangements, and preparing documents and presentations.Key Responsibilities:Executive Support:Provide...

  • High-Level Administrative Support for Senior Management

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Black Pearl Consult Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Senior Management team at Black Pearl Consult. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work in a fast-paced environment.Key...

  • Fundraising and Development Officer

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Ajman University Full time

    About the RoleAjman University is seeking a highly skilled and experienced Fundraising and Development Officer to join our Advancement team. The successful candidate will play a key role in driving fundraising efforts, building relationships with donors, and securing financial support for the university.Key ResponsibilitiesDrive Fundraising Initiatives:...

  • Strategic Communication Officer

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Restore Talent Solutions Full time

    About the RoleWe are seeking a highly skilled Strategic Communication Officer to join our Advancement team at Restore Talent Solutions. As a key member of our team, you will play a pivotal role in coordinating and executing comprehensive fundraising and communication strategies to advance our university's strategic goals.Key ResponsibilitiesDevelop and...

  • Executive Assistant to the Chief Financial Officer

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Black Pearl Consult Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our Chief Financial Officer at Black Pearl Consult. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.Key ResponsibilitiesPrepare reports on defined executive operational metricsDevelop documents and communication...

  • Higher Education Support Specialist

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Ajman University Full time

    Job SummaryAjman University is seeking a highly organized and detail-oriented College Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for performing a range of administrative tasks, including answering inquiries, maintaining records, and providing general administrative support.Key...

  • Executive Assistant to the CFO

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Black Pearl Consult Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Senior Management team at Black Pearl Consult. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work in a fast-paced environment.Key...

  • Advancement Communication Strategist

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Restore Talent Solutions Full time

    Job SummaryWe are seeking a highly skilled Strategic Communication Officer - Advancement to join our team at Restore Talent Solutions. The successful candidate will play a pivotal role in coordinating and executing comprehensive fundraising and communication strategies to advance our organization's strategic goals.Key ResponsibilitiesDevelop and implement a...

  • Human Resources Business Partner

    5 days ago

    Ajman, Ajman, United Arab Emirates the first group dubai Full time

    Job DescriptionWe are seeking a highly skilled and experienced Human Resources Business Partner to join our team at The First Group Dubai.Key Responsibilities:Experience: At least 4 years of experience working in a similar role at a 4/5* hotel.Communication: Strong command in English (written and verbal).Administrative Skills: Excellent administrative...

  • Human Resources Business Partner

    3 weeks ago

    Ajman, Ajman, United Arab Emirates the first group dubai Full time

    Job DescriptionWe are seeking a highly skilled Human Resources Business Partner to join our team at The First Group Dubai. As a key member of our HR department, you will play a critical role in driving business success through strategic talent acquisition and operational excellence.Key Responsibilities:Talent Acquisition: Develop and implement effective...

  • Cost Control Specialist

    2 weeks ago

    Ajman, Ajman, United Arab Emirates Al-Futtaim Automotive - الفطيم للسيارات Full time

    About the RoleWe are seeking a highly organized and detail-oriented Cost Clerk to join our team at Al-Futtaim Automotive - الفطيم للسيارات. As a Cost Clerk, you will play a crucial role in ensuring the accuracy and efficiency of our financial operations.Key ResponsibilitiesFinancial Data Management: Receive, process, and manage all departmental...

  • Financial Director

    5 days ago

    Ajman, Ajman, United Arab Emirates NATHAN & NATHAN Full time

    NATHAN & NATHAN is seeking a highly skilled Financial Controller to join our team. The ideal candidate will have a strong understanding of community, facility, lease, and property management principles, as well as exceptional analytical skills and the ability to interpret complex financial data. The Financial Controller will be responsible for driving...

  • Human Resources Business Partner

    3 weeks ago

    Ajman, Ajman, United Arab Emirates the first group dubai Full time

    Job DescriptionWe are seeking a highly skilled Human Resources Business Partner to join our team at The First Group Dubai. As a key member of our HR department, you will play a critical role in driving business success through strategic talent acquisition and operational excellence.Key Responsibilities:Talent Acquisition: Develop and implement effective...

  • Human Resources Business Partner

    2 weeks ago

    Ajman, Ajman, United Arab Emirates the first group dubai Full time

    About the RoleWe are seeking a highly skilled and experienced Human Resources Business Partner to join our team at The First Group Dubai. As a key member of our HR department, you will play a critical role in supporting the business by providing strategic HR guidance and expertise.Key ResponsibilitiesRecruitment and Talent AcquisitionDevelop and implement...

  • Executive Assistant to the CFO

    5 days ago

    Ajman, Ajman, United Arab Emirates Black Pearl Consult Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to support our CFO in a fast-paced and dynamic environment.Key Responsibilities:Prepare reports on executive operational metricsDevelop documents and communication for various requests, reports, and lettersManage the personal and business day-to-day activities and issues of...

Administrative Officer

3 months ago

Ajman, Ajman, United Arab Emirates Ajman University Full time

Job Title:
Administrative Officer** (Temporary)

Office:
_ _
Deanship of Student Services

Reporting to:

  • Dean of Student Services- The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so qualified._

SUMMARY OF FUNCTIONS:


An Administrative Officer coordinates oversees and performs a wide range of support activities, secretarial services, and confidential assignments for the Deanship of Student Services (DSS).

S/he is required to be detail-oriented, accountable, and able to work independently with limited guidance from the direct manager. S/he should also be able to multi-task and prioritize different assignments and requirements based on urgency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Serves as the primary point of contact of the Dean of Student Services with other offices, senior management, directors, faculty members, and students; by responding to inquiries and satisfying all their needs.
  • Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, and agendas.
  • Takes minutes of meetings, and provides administrative support and followup on matters and actions arising from the meetings.
  • Drafts and prepares written documents, policies and procedures, reports and correspondences for the office; screens and evaluates incoming inquiries and complaints and makes sure they are handled on time.
  • Gathers, enters and updates data to maintain updated records and databases, as appropriate; establishes and maintains files and records for the Office.
  • Keeps the petty cash of the office, coordinates and oversees the daytoday management of supplies and equipment for the Office.
  • Assists in the tasks related to committees that fall under the Deanship of Student Services, in terms of followup on actions and progress reports.
  • Coordinates with different offices and colleges on different requests and inquiries.
  • Works closely with the DSS offices and other internal and external stakeholders.
  • Maintains proper and updated documentation and records for DSS.
  • Maintains regular contact with AU's internal and external parties by communicating the Dean's instructions, requirements, decisions, and briefing her on important issues of interest and feedback.
  • Manages the Dean's agenda by prioritizing appointments, scheduling meetings and events.
  • Supervises all clerical duties of the Office by maintaining organized and easily accessible digital and paperbased resources, retrieving important files, ensuring an accurate and timely flow of documents, reviewing and arranging which need the Dean's signature.
  • Manages the office's budget and spending requirements, and follows up on necessary financial transactions of the Office.
  • Receives guests, schedules appointments, and provides all necessary administrative support activities related to the office.
  • Prepares reports and presentations as needed.
  • Performs miscellaneous jobrelated duties as assigned by the Dean of Student Services

QUALIFICATIONS:

  • A bachelor's degree in Business Administration or any other relevant field.
  • A minimum of 3 years of experience related to the duties and responsibilities specified.
  • Experience working within the academic environment is a plus.
  • Excellent Arabic and English verbal and written communication skills.
  • Holding a Dependent Visa/ Golden Visa/ Own Visa with No Objection Letter
  • Can join immediately

KNOWLEDGE & SKILLS:

  • Records maintenance skills.
  • Strong interpersonal and communication skills and the ability to work effectively with staff from diverse communities.
  • Ability to create, compose, and edit correspondence and other written materials in both languages.
  • Good skills in organizing resources and establishing priorities.
  • Ability to coordinate and organize meetings and special events.
  • Integrity and professionalism.
  • Knowledge of planning and scheduling techniques.
  • Familiarity with office organization and optimization techniques.
  • High level of multitasking and time management capability is preferable.

WORKING CONDITIONS:

  • Work is normally performed in a typical interior & exterior work environment.
  • No or very limited physical effort is required.
  • No or very limited exposure to physical risk.

Job Type:
Temporary