Administrative Assistant

2 weeks ago


Dubai, Dubai, United Arab Emirates Metaverse Internet FZE Full time

Job Summary:

Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.


Main Duties and Responsibilities:

  • Provide frontdesk coverage by managing a busy, multi line phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
  • Plan, organize, and schedule company meetings in the office, offsite, and via video conference
  • Coordinate domestic and international travel arrangements for employees and Preparing documents for meetings and business trips
  • Maintain filing system, contact database, employee list, and inventory
  • Order and oversee office supplies and food deliveries for group meetings
  • Order office supplies and research new deals and suppliers and maintain contact lists
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Being a point of contact for a range of staff and external stakeholders
  • Finding ways to improve administrative processes.
  • Handle sensitive information in a confidential manner

Required Minimum Qualifications:

  • Bachelors degree in related field preferred.
  • Chinese, English and Arabic Language is required
  • Minimum of 3 years working experience in administrative role
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (MS Excel and MS PowerPoint)
  • Strong organizational and planning skills
  • Excellent time management skills and ability to multitask and prioritize work
  • Ability to work independently.

Salary:
AED5, AED7,000.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

- administrative assistant: 2 years (preferred)

Language:

  • English, Chinese, Arabic (preferred)


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