Executive Assistant and Office Manager

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Al Ramz PJSC (ALRAMZ:UH) Full time

Job Summary:

Al Ramz Corporation P.J.S.C. is seeking an Executive Assistant & Office Manager for our head office in Abu Dhabi to provide premium administrative support to a C-level executive, ensuring efficient accomplishment of key tasks and company initiatives. Responsibilities include organizing executive communications, screening visitors, and providing professional customer service. The role also involves drafting presentations, reports, and meeting minutes, as well as managing the executive's daily calendar, scheduling meetings, confirming appointments, and arranging accommodations or transportation as needed.

High-level proficiency in Arabic and English is a must.

Key Responsibilities:

  1. Calendar and Schedule Management:
    • Manage the executive's calendar, including scheduling meetings, conference calls, and appointments with clients, investors, and other stakeholders.
    • Coordinate and prioritize the executive's commitments to optimize their time and ensure effective time management.
  2. Communication and Correspondence:
    • Screen and manage incoming calls, emails, and correspondence, responding or redirecting them as necessary.
    • Prepare and edit professional communications, presentations, reports, and other documents on behalf of the Executive.
  3. Meeting Coordination and Preparation:
    • Arrange, organize, and coordinate meetings, including internal team meetings, board meetings, and client meetings.
    • Prepare meeting agendas, collate relevant documents and reports, and ensure all necessary arrangements are in place for successful meetings.
  4. Travel and Itinerary Management:
    • Make complex travel arrangements, including flights, accommodations, visas, and ground transportation for the executive and other team members as required.
    • Prepare detailed itineraries, travel packs, and expense reports, ensuring smooth logistics for business trips.
  5. Information Management:
    • Conduct research, gather data, and prepare reports or presentations for the executive's review.
    • Maintain and update confidential files, records, and databases, ensuring easy access to information when needed.
  6. Relationship Management:
    • Build and maintain effective relationships with key stakeholders, including clients, investors, and senior executives within the organization.
    • Act as a liaison between the executive and internal/external parties, representing the executive professionally and diplomatically.
  7. Confidentiality and Discretion:
    • Handle sensitive and confidential information with the utmost discretion, maintaining a high level of professionalism and integrity.
  8. Special Projects and Initiatives:
    • Support the executive in special projects, initiatives, and strategic tasks, providing research, coordination, and follow-up as required.

Qualifications and Skills:

  • A minimum of 5 years of experience as an executive assistant or personal assistant to senior management, preferably in the finance or investment banking industry.
  • Strong understanding of the investment banking sector and familiarity with related terminology and processes.
  • Excellent organizational and time management skills, with the ability to prioritize effectively and handle multiple tasks simultaneously.
  • Exceptional written and verbal communication skills, including the ability to draft professional correspondence and reports in both Arabic and English .
  • Proficiency in using office software and applications, including email, calendar management, and document preparation tools.
  • Attention to detail and accuracy in handling information, documentation, and financial data.
  • Discretion, professionalism, and the ability to maintain confidentiality.
  • Flexibility and adaptability to changing priorities and work demands in a fast-paced environment.
  • Strong interpersonal skills and the ability to build relationships with diverse stakeholders, including clients, investors, and colleagues.
  • Proactive mindset and problem-solving skills to anticipate needs and provide solutions.

If you meet the above requirements, please send your CV (which should include your nationality and current location) to

Considering the high volume of applications we receive, only shortlisted candidates for interviews will be contacted.

#J-18808-Ljbffr

  • Executive Assistant and Office Manager

    5 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Ramz PJSC (ALRAMZ:UH) Full time

    Direct message the job poster from Al Ramz PJSC (ALRAMZ:UH) Chief HR Officer and Head of Business Support Job Summary: Al Ramz Corporation P.J.S.C. is seeking an Executive Assistant & Office Manager for our head office in Abu Dhabi to provide premium administrative support to a C-level executive, ensuring efficient accomplishment of key tasks and...

  • Executive Assistant to C-Suite Officer

    3 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Big Fish Consult Full time

    Executive Assistant to C-Suite Officer - Abu Dhabi - Real EstateThe primary responsibility of this role is to serve as the first point of contact for all office and executive office inquiries while providing exceptional administrative and clerical support to the C-suite Officer and, if needed, their direct reports. The position requires ensuring seamless...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Exotic Colors by Maysari Full time

    Executive Assistant to Chief Executive OfficerWe are seeking an intelligent, proactive, and tech-savvy Executive Assistant to support the Chief Executive Officer (CEO) in managing daily operations, strategic coordination, and communication. The ideal candidate will serve as a trusted partner to the CEO, providing organizational excellence, attention to...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Exotic Colors by Maysari Full time

    Executive Assistant to Chief Executive OfficerWe are seeking an intelligent, proactive, and tech-savvy Executive Assistant to support the Chief Executive Officer (CEO) in managing daily operations, strategic coordination, and communication. The ideal candidate will serve as a trusted partner to the CEO, providing organizational excellence, attention to...

  • Executive Assistant

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Agile Consultants Full time

    Job Title: Executive Assistant Job Code: 277/001/724 Job Brief: Our client in the Oil & Gas industry is seeking a highly organized and proactive Executive Assistant to support the CEO's office in Abu Dhabi. The ideal candidate will manage administrative tasks, coordinate meetings, and ensure smooth day-to-day operations while maintaining confidentiality...

  • Executive Assistant

    7 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Etihad Full time

    We are seeking an exceptional Office Assistant to join our team at Etihad, where you will have the opportunity to grow your career and make a meaningful contribution to our organization. As an Office Assistant, you will provide critical support to the CEO's office and Executive Team, ensuring that all aspects of our operations run smoothly.Main...

  • Executive Assistant

    7 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Robert Walters Full time

    Executive Assistant (UAE National) (JPZBEE-95D87761) Abu Dhabi, United Arab Emirates A leading semi-government entity with a global presence is looking for a number of UAE National EAs to join their team supporting various senior leadership. We are seeking a highly organised and proactive Executive Assistant. The ideal candidate will be a detail-oriented...

  • Office Manager Assistant

    2 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Rosewood Abu Dhabi Full time

    About Rosewood Abu DhabiWe pride ourselves on delivering authentic and enriching experiences for our guests, showcasing the best of Middle Eastern hospitality. Our team members are passionate about creating lasting impressions, driven by a commitment to excellence and innovation.Job RequirementsWe are seeking a highly motivated and detail-oriented...

  • Executive Assistant

    5 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Bedaya Investment Full time

    We are searching for a highly skilled Executive Assistant to provide high-level support to management and oversee office operations in Abu Dhabi.About the RoleThe successful candidate will have excellent communication and organizational skills, as well as the ability to maintain confidentiality.ResponsibilitiesManage office schedules and daily administrative...

  • Executive Assistant

    6 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates The Elixir Clinic Full time

    Job DescriptionWe are seeking an experienced and highly skilled Executive Assistant to join our team at The Elixir Clinic. This role will provide executive-level support to our leadership team, ensuring seamless day-to-day operations.Key ResponsibilitiesOffice Management: Coordinate office activities, manage calendars, and ensure effective communication with...

  • Executive Assistant

    3 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Zexx Full time

    Executive Assistant We are a diversified, multibillion dollar group of companies based in Abu Dhabi, UAE. We are currently looking for a bright and dynamic Executive Assistant to join and support our executive team. The ideal candidate will have at least 7 years of experience providing top-level assistance for high level executive. They should be...

  • Executive Assistant

    5 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Tiger Recruitment Ltd Full time

    Job Description:Tiger Recruitment Ltd is seeking an experienced Executive Assistant to oversee daily office operations and ensure efficiency. The ideal candidate will have a strong background in administration and possess excellent communication skills.Responsibilities:Office Management: Oversee daily office operations, manage office supplies, equipment, and...

  • Senior Executive Assistant to Senior Management

    6 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Big Fish Consult Full time

    **Job Overview:**The role of an Executive Assistant to a C-Suite Officer involves providing exceptional administrative and clerical support to the senior management team. This includes serving as the first point of contact for all office and executive office inquiries, ensuring seamless communication across departments, and overseeing office management...

  • Office Manager for Executive Support Team

    6 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Big Fish Consult Full time

    **Job Summary:**As an Executive Assistant to a C-Suite Officer, you will play a critical role in supporting the senior management team at Big Fish Consult. Your primary responsibilities will include providing administrative support, ensuring effective communication, and managing office inquiries.**Responsibilities:**Provide administrative support to the...

  • Executive Assistant

    4 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates AI71 Full time

    About the job Job Title: Executive Assistant Company: AI71 Location: Abu Dhabi, UAE About Us: AI71, a pioneering AI company launched by Abu Dhabi's Advanced Technology Research Council (ATRC) and VentureOne, stands as a pivotal movement in the realm of AI innovation. Leveraging the globally top-ranked Falcon AI models from the Technology...

  • Executive Assistant

    3 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Scoutr Full time

    Scoutr Abu Dhabi Emirate, United Arab EmiratesExecutive AssistantAt Scoutr, we're revolutionizing how top talent connects with innovative companies. Our mission is to streamline hiring by focusing on quality over quantity—ensuring the best candidates find roles that truly align with their skills and ambitions. We work with a range of dynamic businesses,...

  • Executive Assistant

    19 hours ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Anantara Hotels & Resorts Full time

    Roles and responsibilities You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker, your tasks include but are not limited to organising appointments, taking meeting notes, making travel arrangements, and providing any other assistance required by the hotel's...

  • Assistant to Office Manager

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Eagle International General Contracting LLC Full time

    Eagle International General Contracting LLC is looking for an Executive Assistant to join our dynamic team Key Responsibilities: Oversee office management and day-to-day operations Coordinate effectively with clients and external stakeholders Manage team structures, schedules, and reporting processes Ensure smooth communication across all departments ...

  • Assistant to Office Manager

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Eagle International General Contracting LLC Full time

    Eagle International General Contracting LLC is looking for an Executive Assistant to join our dynamic team Key Responsibilities: Oversee office management and day-to-day operations Coordinate effectively with clients and external stakeholders Manage team structures, schedules, and reporting processes Ensure smooth communication across all departments ...

  • Executive Assistant

    6 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Innovation Technologies LLC OPC Full time

    Responsibilities:The HR And Administration Executive will be responsible for managing various HR functions, administrative tasks, and basic accounting/bookkeeping duties. This includes maintaining accurate and up-to-date employee records and HR databases, administering payroll processing, leave management, and employee benefits, ensuring compliance with...