Executive Assistant

6 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Zexx Full time
Executive Assistant

We are a diversified, multibillion dollar group of companies based in Abu Dhabi, UAE. We are currently looking for a bright and dynamic Executive Assistant to join and support our executive team. The ideal candidate will have at least 7 years of experience providing top-level assistance for high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Arabic speaker is a must. The role involves managing daily agendas, taking minutes of meetings, coordinating travel arrangements, and handling VVIP protocol, a key position that ensures smooth day-to-day operations at the leadership level.

Responsibilities

  • Ensure smooth running of delivery and execution, Board meetings preparations, minutes taking, documents keeping, translation, taking care of day-to-day running agenda for the internal and external (delegates) requests, focal point between the executive office and the sub-holding staff, follow up on legal deliverables.
  • Handle mail/audit and administrative matters related to company business.
  • Handles visitors and VIPS.
  • Develops systems and organizes the workflow from the executive Office.
  • Organize and delegate work to the executive staff under close supervision to maintain efficiency and swift execution of work.
  • Maintaining confidentiality and using a high degree of discretion with all business interactions at all times.
  • Prioritizing inquiries and requests while troubleshooting conflicts with little guidance; making judgments and recommendations to ensure smooth day-to-day engagements for internal and external business matters.
  • Ensure all deadlines and key objectives are met for projects and initiatives led by the Executive office.
  • Responding to emails and document requests on behalf of executives.
  • Draft slides, meeting notes and documents for executives.
  • Preparing detailed and complex documents.
  • Ability to work in collaboration with other departments.
  • Ensure Royal & VIP protocol are followed at all times for special patients/visitors by the teams.

Requirements

  • Bachelor's degree or equivalent experience.
  • Proficient in Microsoft Office suite.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills in English & Arabic.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and General Business

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