Executive Assistant
6 days ago
About the job
Job Title: Executive Assistant
Company: AI71
Location: Abu Dhabi, UAE
About Us:
AI71, a pioneering AI company launched by Abu Dhabi's Advanced Technology Research Council (ATRC) and VentureOne, stands as a pivotal movement in the realm of AI innovation. Leveraging the globally top-ranked Falcon AI models from the Technology Innovation Institute, AI71's focus spans across multi-domain advancements, initially targeting the medical, education, and legal sectors. We specialize in turning innovation into impact. If you're ready to lead a world-class software engineering team at the intersection of AI and venture building, then AI71 is the place for you.
Position Overview:
As the Executive Assistant, you will provide comprehensive support to our C-suite executives, ensuring efficient operations and effective communication within the organization.
Key Responsibilities
Executive Support:
- Manage complex calendars, including scheduling meetings, conferences, and travel arrangements for C-suite executives.
- Act as a liaison between executives and internal/external stakeholders, including clients, board members, and partners.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Coordinate and prepare materials for board meetings, executive committees, and other high-level meetings.
- Manage sensitive and confidential information with the utmost discretion.
Office Management:
- Oversee administrative functions for the executive office, ensuring efficient operations.
- Manage executive expense reports and budget tracking.
- Coordinate logistics for executive events, offsites, and team-building activities.
Communication and Relationship Management:
- Screen and prioritize incoming communications, including emails, phone calls, and visitors.
- Cultivate and maintain strong relationships with key internal and external stakeholders.
- Facilitate effective communication between the executive team and other departments.
Project Coordination:
- Assist in the coordination and execution of special projects as assigned by executives.
- Track progress on key initiatives and provide regular updates to the leadership team.
- Collaborate with various departments to gather information and resources for executive decision-making.
Qualifications
Education and Experience:
- Bachelor's degree in Business Administration or related field.
- 3-5 years of experience as an executive assistant, preferably in a consulting, technology, or professional services environment.
- Experience supporting C-level executives in a fast-paced, global organization.
Skills and Competencies:
- Exceptional organizational skills with a strong ability to multitask and prioritize in a dynamic environment.
- Outstanding written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong problem-solving skills and ability to exercise good judgment in complex situations.
- Highest level of discretion and confidentiality.
- Cultural awareness and ability to work effectively in a global, diverse environment.
- Ability to anticipate needs and proactively resolve potential issues.
- Flexibility to work extended hours when necessary, including some weekends.
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