Contract Coordinator
Found in: beBee S AE - 1 month ago
Job Purpose: This role is responsible for providing administrative support in performing procurement of goods and services to end-users consistent with existing procedures and policy in a cost effective and professional manner to protect Company interests. They support the formalities of executing and completing Contracts Awarding, Addendum and Renewal requirements and ensuring proper approval documents are complete from pre-contract through post-signatures phases, database maintenance and reporting. Responsible for assisting in Periodic Vendor Performance Evaluation and Reporting. They also participate in the developments of system and procedures towards simplification of work process, automation and process re-engineering. Accountabilities:
Policy and Procedures:
\xe2\x96\xaa Make awareness of and perform in accordance with the Company\xe2\x80\x99s established
purchasing policies and procedures. Participate and provide input to the review of
existing or establishment of new procedures.
Contract & Vendors Data Analysis: \xe2\x96\xaa Provide support to the team with statistical data / analysis and help them to
continually monitoring the processes.
\xe2\x96\xaa Supplier Co-ordination.
\xe2\x96\xaa Supplier Performance:
Responsible for coordinating with the business in obtaining the feedback on the
performance of the Strategic Suppliers on an annual basis and summaries the same
for management review.
Responsible for co-ordination with the business in obtaining the feedback on the assigned contracts for renewal in accordance to the Procurement Procedures
\xe2\x96\xaa Responsible for co-ordinating with the Supplier for contract renewal / formalisation
as assigned
\xe2\x96\xaa Support in preparation of the approvals for the contract renewal.
\xe2\x96\xaa Responsible for database maintenance by updating and uploading of necessary
contract documents and SLA reporting.
Counselling Meeting:
\xe2\x96\xaa Support the Contract management team in arranging the counselling meeting in
co-ordination with the business and the Vendor.
\xe2\x96\xaa Responsible for updating of the SLA database related to counselling meeting
\xe2\x96\xaa Reporting.
\xe2\x96\xaa Responsible for the maintenance of the necessary contract documentation
physically and in the system.
\xe2\x96\xaa Responsible for providing necessary contracts related documents to business /
audit as and when required.
\xe2\x96\xaa Provide necessary reports as may be required by the management in relation to the
Contracts and Supplier performance
Assistance to Superiors: \xe2\x96\xaa Perform related duties as assigned by superiors to enable achievement of
company\xe2\x80\x99s targets and programs.
Development of Systems: \xe2\x96\xaa Carry out studies towards the simplification of work procedures through process
redesign and automation. Co-ordinate with IT in developing new reports to enhance
data analysis capability for GPC and involve in testing of system/oracle in case of
any system upgrade.
Training Responsibility:
\xe2\x96\xaa Participate in the on-the-job training of trainees and newly hired personal within
the Section to ensure that they develop the necessary skills to independently carry
out the assigned procurement activities.
Management System (Quality, Environment, Health and Safety):
\xe2\x96\xaa Comply with all relevant ENOC Management Systems procedures in respect to
Quality, Environment, Health and Safety.
Bayt
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