Operations Administrator

Found in: Whatjobs AE C2 - 7 days ago


ras al khaymah, United Arab Emirates Energy Jobline Full time
Catering Meal sheet and invoice management. Verify daily signed meal sheets against daily POB. Verify monthly accommodation and meal sheet summaries towards the signed meal sheets. Verify on back charge time sheet against daily POB. To ensure the Document Management Standard is enforced throughout the company. Ensure smooth flow of information between the department and the company's other departments, vessels and barges, sub-contractors, and clients. Continually improve the Document Management process within the company. Ensure that all documentation generated by or on behalf of the company is accurately managed, recorded, stored and distributed. Prepares documentation materials for, and assists in, various internal and external audits. Participate in any HSE, incident and investigation reporting. Assists Operations Managers and Technical Manager in a day to day administrative activities. Provides secretarial services to Managers including arranging meetings, appointments and travel. Attends to the needs of customers / clients by responding to queries and / or facilitating communication between clients, vessels and office if directed by management. Ensures that all correspondences relating to Operations are effectively handled and organized. Allocate and control the numbering of documents. Assist in development, monitoring and reviewing of operational budgets VS Actual spendings. Support Operational Managers in planning and executing works where needed. Maintain accurate records of barge movements and other relevant operations. Collaborate with other departments such as maintenance, HSE (Health, Safety, and Environment), and finance to achieve operational objectives. Monitor vessel certification overview and liaise with Operations Manager to ensure no certificates will go overdue. Any other duties as assigned by the Technical or Operations Manager
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    Found in: Whatjobs AE C2 - 7 days ago


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    Found in: beBee S AE - 2 weeks ago


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    Found in: Talent AE A C2 - 7 days ago


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