Office Manager

Found in: Whatjobs AE C2 - 2 weeks ago


dubai, United Arab Emirates Kazamer Full time

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities

  • visitors, addresses customer/client queries and provides basic and accurate information in-person and via phone/email
  • screens and transfers inbound calls and refers questions or concerns to appropriate resource
  • sorts and distribute mails, packages and other deliveries
  • a safe and clean reception area by complying with procedures, rules and regulations
  • business appointments & schedules meetings and conferences
  • of candidate interviews and meeting rooms, ensuring visitor parking arrangements.
  • travel plans and logistics by coordinating requests with the designated booking provider
  • office operations by maintaining office supplies & equipment inventory, anticipating needed stocks, placing & expediting orders, and verifying receipt of supplies
  • operation of equipment by completing preventive maintenance requirements and calling for repairs
  • with supplier’s/service providers, requests for quotations for new purchases, negotiates rates/deals, places orders and follows up on delivery
  • account payables by verifying transaction docs (i.e. invoices, delivery notes, statements of account, outstanding reports), reconciling discrepancies & coordinating with Accounts for the release of payments and raising request in the ERP system.
  • and maintains files and records
  • HR Team with employment requirements, candidate interviews, employee final settlements and health insurance endorsements
  • the work of junior staff (i.e office boys/girls/cleaners)
  • the inbound candidate coordination including receipt of all required documents for visa processing of travel and accommodation and/or relocation activities for expatriate hires.

Qualifications & Experience

  • Associate’s or bachelor’s degree in related field
  • Professional attitude and appearance
  • Excellent written and verbal communication skills.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Good time management skills.
  • Able to contribute positively as part of a team, helping out with various tasks as required.
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Prior experience as a receptionist or office administration or in related field
  • Experience with administrative and clerical procedures
  • Work proficiency in Microsoft Office suite
  • Strong communication skills
  • Friendly and upbeat demeanor
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