Executive Assistant

Found in: Talent AE C2 - 1 week ago


Dubai, United Arab Emirates Single Family Office Full time

Title: Executive Assistant, Operations Manager, and Office Manager

Location: Dubai, UAE

Company: Disclosed upon interview

Job Type: Full-Time

About Us:

We are a dynamic and forward-thinking family office located in Dubai established in 2021. We specialize in providing top-tier financial solutions to a diverse client base, and we are seeking a talented and highly motivated Executive Assistant / Operations Manager / Office Manager to join our team. If you are a proactive and organized individual with a background in finance, business, math, accounting, or law, we want to hear from you.

Position Overview:

As the Executive Assistant, Operations Manager, and Office Manager, you will play a crucial role in ensuring the smooth operation of our office and supporting our executive team. This multifaceted position requires a high degree of analytical thinking, exceptional organizational skills, and the ability to communicate effectively with internal and external stakeholders.

Key Responsibilities:

  • Executive Support: Provide comprehensive support to senior executives, including managing calendars, scheduling meetings, and handling travel arrangements.
  • Operations Management: Oversee day-to-day operations, including coordinating with internal departments and external counterparties, car park, managing office resources, and optimizing workflows.
  • Financial Reporting: Generate and analyze performance and allocation reports, ensuring accuracy and timeliness.
  • Office Management: Maintain a well-organized and efficient office environment, handling administrative tasks, and liaising with vendors.
  • Communication: Act as a key point of contact for internal and external stakeholders, maintaining clear and professional communication.
  • Language Skills: Utilize fluent English skills and preferably Russian or another European language for effective communication.

Qualifications:

  • Bachelor's or Master's degree in finance, accounting, business management or law.
  • Fluent in English, with strong written and verbal communication skills.
  • Proficiency in Russian or another European language is highly preferred.
  • Prior experience in a bank, fund, or alternative asset manager is required.
  • Exceptional analytical and problem-solving abilities.
  • Strong organizational and time-management skills.
  • Proven ability to handle sensitive information with discretion.
  • Excellent interpersonal skills for effective collaboration with team members and external partners.
  • UAE driving license preferred.

What We Offer:

  • Competitive salary.
  • Opportunities for professional growth and development.
  • A supportive and collaborative work environment.
  • Exposure to a wide range of financial services.

  • If you are a dedicated and detail-oriented professional looking to contribute to a dynamic financial services firm in Dubai, we invite you to apply for this exciting opportunity. Please submit your resume detailing your relevant experience and language skills.

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