Executive Assistant to Managing Director

4 weeks ago


dubai, United Arab Emirates Magnum Security Full time
The Executive Assistant to the Managing Director (MD) plays a critical role in providing high-level administrative and executive support to the MD. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative and executive tasks. The Executive Assistant will act as the primary point of contact between the MD and various stakeholders, both internal and external, and will be responsible for maintaining the MD's schedule, coordinating meetings and events, and assisting with a variety of projects and tasks.Key Responsibilities:Calendar Management:Effectively manage the MD's calendar, scheduling appointments, meetings, and conferences. Prioritize and coordinate all calendar activities, ensuring efficient use of the MD's time.Communication: Act as the main point of contact for the MD, both internally and externally. Handle and screen emails, phone calls, and other forms of communication on behalf of the MD.Meeting Coordination: Plan, organize, and coordinate meetings and conferences, including preparing agendas and necessary materials. Ensure all meeting logistics are in order, such as room reservations, video conferencing, and catering.Travel Arrangements: Arrange travel itineraries, including flights, accommodation, and ground transportation, for the MD and, if necessary, other team members. Prepare travel expense reports and manage travel-related documents.Documentation and Reporting: Draft, proofread, and edit correspondence, reports, and presentations for the MD. Compile and maintain confidential files, records, and documents.Project Support: Assist the MD with various projects and tasks, including research, data analysis, and presentations. Coordinate and collaborate with other departments and team members as needed.Confidentiality: Handle sensitive information and maintain a high level of confidentiality at all times.Miscellaneous Tasks: Perform various ad-hoc tasks and projects as assigned by the MD.Qualifications:· Bachelor's degree or equivalent work experience.· Proven experience in a similar role as an executive assistant or personal assistant.· Strong organizational and time management skills.· Exceptional communication skills, both written and verbal.· Proficiency in using office software (e.g., Microsoft Office Suite) and calendar management tools.· Ability to multitask and adapt to changing priorities.· Strong attention to detail and problem-solving abilities.· Professional demeanor and appearance.· Discretion and ability to maintain confidentiality.
#J-18808-Ljbffr
  • Executive Assistant

    1 week ago


    Dubai, United Arab Emirates Middle East Executive Full time

    The Role **About Us**: Prestigious $1 billion FMCG distribution business based in Dubai, renowned for its diversified portfolio and commitment to excellence. We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our dynamic Managing Director. This is an exciting opportunity to join a fast-paced and...


  • Dubai, Dubai, United Arab Emirates Dubai Limited Full time

    Executive Assistant to the Managing DirectorCategory:Business DevelopmentCareer Level:Entry LevelExperience:10 YearsRequired Qualification:Executive AssistantRequires Traveling:NoSalary:AEDSalary Type:Per MonthTotal Vacancies:1Skillspersonal assistantexecutive assistantmanaging directoractivitiesoperationscommunicationinternaladministrative...


  • dubai, United Arab Emirates The Enclave Of East Louisville Full time

    ABOUT JOBWe are seeking a proactive and organized individual to join our team as a Special Assistant to the Executive Director. The Special Assistant will play a pivotal role in supporting the Executive Director in executing our client’s vision and ensuring the smooth operation of daily activities.Key ResponsibilitiesAssist the Executive Director in...


  • dubai, United Arab Emirates The Plantly Butchers GmbH & Co. Full time

    ABOUT JOBOur Company is excited to offer an opportunity for someone who thrives in a role where they can orchestrate behind-the-scenes magic, transforming visions into reality. If you have a knack for seeing the big picture and mobilizing others towards a common goal, our part-time position as Assistant to the Executive Director of Programming might just be...


  • Dubai, Dubai, United Arab Emirates VELOCHE CONTRACTING Full time

    Duties/Responsibilities:· Provides high-level administrative support and assistance to the Assistant Manager Director and/or other assigned leadership staff.· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.· Arranges travel and accommodations for executives.· Schedules...

  • Executive Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Scholars International Group Full time

    Position Title: Executive Assistant to the Managing DirectorReports To: Managing DirectorPosition Summary:We are seeking a highly organized, proactive, and versatile Executive Assistant to support the Managing Director of our school group. This role requires a dynamic individual who can manage a wide range of executive and personal tasks, providing top-tier...

  • Executive Assistant

    3 weeks ago


    Dubai, United Arab Emirates AccuTree Consulting Full time

    **Job Title**:Executive Assistant **Location**: UAE **Experience**: 1 to 2 years **Salary**: AED 8,000 **Responsibilities**: - Provide high-level administrative support to the Managing Director. - Manage and maintain schedules, appointments, and travel arrangements. - Handle confidential information with discretion. - Prepare and edit correspondence,...


  • Dubai, Dubai, United Arab Emirates Executive Solutions Full time

    Planning Assistant Manager (UAE National Only) Jobs in Dubai, UAE by Executive Solutions | Planning Assistant Manager (UAE National Only)Executive Solutions - Dubai, UAE Posted In 23/7/2013 Apply For JobApplicants 1 Views 4864 Job Description Executive Solutions is now partnering with a leading organization in the UAE hospitality industry to offer unique...

  • Executive Assistant

    2 months ago


    Dubai, United Arab Emirates H.H. VIP Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s managing director. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...

  • Executive Assistant

    17 hours ago


    Dubai, United Arab Emirates H.H. VIP Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s managing director. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...


  • Dubai, United Arab Emirates Metropolitan Premium Properties Full time

    We are looking for an experienced Executive Assistant for our Real Estate Company. **About us**: Established in 2008, The Metropolitan Group takes pride in providing our local and overseas clients with the highest possible level of service, advice, support and assistance with all their property requirements. The group includes three full-service real estate...

  • Assistant Director

    2 months ago


    Dubai, United Arab Emirates Hilton Dubai Full time

    Responsibilities:Assisting the director with planning and implementing strategies.Monitoring progress towards objectives.Assisting the director with projects and initiatives by completing assigned tasks.Monitoring activities assigned to other staff members.Building and maintaining positive relationships with clients, management, staff, and the...


  • Dubai, United Arab Emirates Green Castle Trading LLC Full time

    JOB SUMMARY - EXECUTIVE ASSISTANT AND OFFICE MANAGER We are looking for a highly organized and detail-oriented Executive Assistant and Office DUTIES AND RESPONSIBILITIES - Provide administrative support to the Director and other executives - Acting as a liaison contact with internal colleagues and external customers, vendors, interacting with them in a...

  • Executive Assistant

    3 weeks ago


    Dubai, United Arab Emirates South Street Designs Full time

    The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Executive Assistant will also be...


  • Dubai, United Arab Emirates Marketing Director Full time

    We are seeking a dedicated Female Administrative Assistant and Client Communicator to join our team. In this role, you will be responsible for handling administrative tasks efficiently while effectively communicating with our clients. **Responsibilities**: - Documentation: Manage and organize documents, including but not limited to client files, reports,...


  • dubai, United Arab Emirates Logistics Executive Full time

    Managing Director – Supply Chain Services Dubai Jobs in Dubai United Arab Emirates 2023 | Logistics Executive GroupResponsibilities:This senior strategic role is responsible for the following activities; Develop a clear Regional plan to drive the Supply Chain Services function forward across customer segments, verticals, geographies and products. Lead the...


  • dubai, United Arab Emirates Logistics Executive Full time

    Managing Director – Supply Chain Services Dubai Jobs in Dubai United Arab Emirates 2023 | Logistics Executive GroupResponsibilities:This senior strategic role is responsible for the following activities; Develop a clear Regional plan to drive the Supply Chain Services function forward across customer segments, verticals, geographies and products. Lead the...

  • Executive Assistant

    2 months ago


    Dubai, United Arab Emirates Big Fish Recruitment Full time

    The Role Our client is a non-profit organization within the Facilities Management industry based in Dubai. They are currently seeking a resilient and reliable Executive Assistant to join their team. The role will be handling daily administrative activities while demonstrating accuracy and attention to details. Responsibilities - Assist the Executive Director...


  • Dubai, United Arab Emirates Tag Recruitment UAE Full time

    **Job Summary**: The Personal Assistant/Executive Assistant will play a vital role in supporting the Managing Director in managing their daily activities, ensuring efficient operations, and facilitating communication with internal and external stakeholders. This position requires strong administrative skills, excellent communication abilities, and the...


  • Dubai, United Arab Emirates AGRAM HR Full time

    We are looking for a responsible Executive Assistant to perform a variety of task and duties to provide support to the CEO and Senior Leaders, assisting in daily office needs, and managing our company’s activities and processes. Key Responsibilities Work closely with the CEO and provide complete organizational, administrative support service Manage the...