Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Location: Dubai Airport Free Zone (DAFZA), Dubai, UAE

Department: Executive Office

Reports To: Chief Executive Officer (CEO)

Employment Type: Full-Time

Position Summary:

We are seeking a highly competent and multilingual Executive Assistant to provide comprehensive administrative, operational, and strategic support to the Chief Executive Officer (CEO). The role requires a proactive individual who can anticipate needs, manage multiple priorities efficiently, and ensure smooth coordination between the CEO's office and internal/external stakeholders.

The successful candidate must possess strong communication skills in English (fluency in Arabic, Urdu & Hindi is a distinct advantage) and a good understanding of marketing, branding, and corporate communications, as the role involves contributing to marketing coordination and supporting brand visibility initiatives alongside administrative responsibilities.

This position offers the opportunity to work closely with the senior leadership team in a dynamic and fast-paced international business environment based in Dubai Airport Free Zone.

Key Responsibilities:Executive & Administrative Support:

• Act as the primary point of contact for the CEO's office, handling all correspondence, scheduling, and communication.
• Manage the CEO's calendar effectively, including scheduling internal and external meetings, conference calls, and travel itineraries.
• Prepare, review, and edit reports, documents, presentations, and emails for accuracy, clarity, and tone in both English and Arabic.
• Ensure timely follow-up on key tasks, deliverables, and pending matters on behalf of the CEO.
• Maintain and organize confidential files, records, and documentation with discretion and accuracy.
• Draft professional business letters, memos, and official communication in both English and Arabic as required.

Strategic & Operational Coordination:

• Support the CEO in monitoring and driving strategic initiatives, ensuring alignment with company objectives.
• Prepare meeting agendas, compile background information, record minutes, and track post-meeting action items.
• Liaise effectively with internal departments (HR, Finance, Marketing, Operations) to ensure smooth execution of CEO directives.
• Conduct business research, competitor analysis, and data compilation for decision-making purposes.
• Represent the CEO's office in professional interactions with clients, partners, and external agencies when required.

Marketing & Brand Support:

• Assist the CEO in coordinating marketing and brand development initiatives with the marketing team.
• Contribute ideas and support in preparing content for presentations, digital campaigns, newsletters, and corporate profiles.
• Ensure consistency in branding and communication across company touchpoints.
• Monitor marketing performance metrics and share insights or updates with the CEO regularly.

Communication & Liaison:

• Translate documents, presentations, and communications between English and Arabic accurately.
• Maintain effective communication with internal teams and external business associates across regions.
• Handle sensitive communications on behalf of the CEO with the utmost confidentiality and professionalism.

Qualifications & Experience:

• Bachelor's Degree in Business Administration, Marketing, Communications, or a related discipline.
• Should be having American or Australian visa.
• Minimum 3 to 5 years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• Strong command of English and Arabic (spoken and written) is mandatory; Hindi proficiency will be an added benefit.
• Demonstrated understanding of marketing concepts, digital communication, and brand development.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Google Workspace, Zoom, etc.).
• Strong interpersonal, communication, and presentation skills.
• Exceptional organizational, problem-solving, and multitasking abilities.
• Ability to work independently, maintain confidentiality, and exercise sound judgment in high-pressure situations.
• A professional demeanor with a high level of integrity and reliability.

Desired Personal Attributes:

• Highly proactive, resourceful, and adaptable to changing priorities.
• Strong business acumen with the ability to anticipate the CEO's needs.
• Exceptional attention to detail and accuracy.
• Culturally aware and comfortable working in a multinational business environment.
• Positive attitude, professional appearance, and a customer-service mindset.

Work Environment & Benefits:

• Location: Dubai Airport Free Zone (DAFZA)
• Working Days: Monday to Saturday
• Compensation: Competitive salary package commensurate with experience
• Benefits:
• Annual leave and medical insurance as per UAE labor law
• Opportunities for professional development and career progression

Why Join Us:

This is a unique opportunity to work directly with the CEO of a fast-growing international organization and gain exposure to diverse aspects of business management, leadership strategy, and brand building. The role offers professional growth within a collaborative and high-performance environment where initiative and excellence are valued and rewarded.

Job Type: Full-time

Pay: AED3, AED6,000.00 per month

Application Question(s):

• Are your comfortable travelling?
• Do you have American or Australian visa?
• Current Visa status?
• Comfortable 6 days a week?
• Do you have International Driving license?
• What all languages can you speak?
• Your Nationality?
• Current Salary? (Monthly)
• Expected Salary? (Monthly)
• How soon can you join? (in days)
• Reason for Switch?
• Current Location?