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Personal Assistant to CEO

3 weeks ago

Dubai, Dubai, United Arab Emirates URBAN SCIENCE BUILDING CONTRACTING Full time

Job Title: Personal Assistant to CEOJob Location:

UAE

Reports To:

Chief Executive Officer (CEO)

Job Summary:

The Personal Assistant to the CEO provides high-level administrative, organizational, and confidential support to ensure the smooth functioning of the CEO's office. The role requires exceptional coordination, discretion, time management, and communication skills while handling sensitive business and personal matters on behalf of the CEO.

Key Responsibilities:Administrative & Executive Support

  • Manage the CEO's calendar, appointments, meetings, and travel schedules.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Prepare, review, and organize correspondence, emails, reports, presentations, and documents.
  • Handle confidential information with the highest level of professionalism and discretion.

Communication & Coordination

  • Screen and prioritize calls, emails, and requests for the CEO.
  • Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Liaise with senior management, government entities, clients, vendors, and partners.
  • Draft professional emails, letters, and official communications on behalf of the CEO.

Travel & Logistics

  • Arrange domestic and international travel, including flights, visas, accommodation, and itineraries.
  • Manage expense reports and reimbursements related to CEO activities.
  • Coordinate events, board meetings, and corporate functions involving the CEO.

Office & Project Support

  • Track deadlines, projects, and commitments assigned by the CEO.
  • Assist in strategic planning by compiling data, reports, and research as required.
  • Maintain organized filing systems (physical and digital).
  • Support special projects and ad-hoc assignments as directed by the CEO.

Required Skills & Competencies:

  • Excellent verbal and written communication skills.
  • Strong organizational, multitasking, and time-management abilities.
  • High level of confidentiality and integrity.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work under pressure and meet tight deadlines.
  • Professional appearance and business etiquette.

Qualifications:

  • Bachelor's degree in Business Administration or a related field (preferred).
  • Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant to senior management.
  • Experience working in a UAE corporate environment is an advantage.
  • Knowledge of UAE labor laws and corporate protocols is preferred.

Working Conditions:

  • Full-time position.
  • Flexible working hours based on CEO's schedule.
  • May require occasional travel or extended working hours.

Job Types: Full-time, Permanent

Pay: AED8, AED12,000.00 per month