Administrative Coordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates flydubai Full time
MAIN OBJECTIVE OF ROLE

To provide administrative support for Flight Operations, performs data entry, and ensures fleet operations documentation is updated and current, and acts as a key contact for flight crew and the Operations division, processing Civil Aviation Authority licensing and pilot exam applications.
KEY RESPONSIBILITIES
  • Enters and updates information into administrative systems such as Electronic Flight Operations System (EFOS), Airline Information Management System (AIMS), and Excel, ensuring data integrity and security.
  • Organizes, files, and maintains administrative documents and records, ensuring accuracy, accessibility and compliance with company policies as well as regulatory requirements.
  • Prepares, distributes, and presents regular and ad-hoc reports for internal stakeholders and management.
  • Schedules, organizes, and coordinates meetings, including preparing agendas, taking minutes, and distributing meeting notes.
  • Manages and responds to internal and external communications, including emails and phone calls, and provide general administrative support to Flight Operations departments.
  • Orders, stocks, and manages inventory of office supplies and administrative materials needed for daily operations.
  • Coordinates and manages scheduling for departmental activities, including meetings, training sessions, and appointments.
  • Maintains accurate records of all administrative activities, including tracking and updating status reports and logs.
  • Identifies and recommends improvements to administrative processes to enhance efficiency and effectiveness.
  • Monitors and ensures compliance with administrative procedures, company policies, and regulatory requirements.
  • Coordinates travel arrangements and itineraries for staff members as required.
  • Maintains a safe working environment in alignment with flydubai's safety protocols and industry standards.
  • Assists in the development and execution of training programs by forwarding relevant information and feedback on candidates to Fleet Management.
  • Supports various Flight Operations projects by providing administrative assistance, coordinating tasks, and providing data and insights to optimize resource use and operational efficiency.
QUALIFICATIONS
  • High School Diploma
  • Degree in Business administration related discipline preferred.
  • Fluent in English (other languages an advantage)
  • Administration experience preferred.
    6 months of airline administration experience required for candidates with a relevant degree.
  • EFOS, AIMS and MS Excel
  • Years with qualifications: 2 - 4 years
  • UAE Driver License an advantage.
COMPETENCIES
  • Customer Focus
  • Teamwork
  • Effective Communication
  • Personal Accountability & Commitment to achieve
  • Resilience & Flexibility (Can do attitude)
ISR REQUIREMENTS

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.

  • Administrative Coordinator

    1 week ago

    Dubai, Dubai, United Arab Emirates ELSEWEDY ELECTRIC UAE Full time

    Job SummaryTheAdministrationCoordinator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functions at Elsewedy Electric. The role includes managing office operations, employee services, logistics, and documentation in line with company policies and standards.Key AccountabilitiesManage the Travel...

  • Administrative Coordinator

    4 days ago

    Dubai, Dubai, United Arab Emirates JW Turner Contracting LLC Full time

    We are seeking a highly organized and proactive FEMALE FILIPINO Administrative Coordinator with strong experience in facilities management and contracting to join our team in Dubai. In this role, you will support daily administrative operations, coordinate facility-related activities, manage vendor relationships, and ensure smooth execution of contracting...

  • Administrative Coordinator

    4 days ago

    Dubai, Dubai, United Arab Emirates PureHealth Full time

    Job Title: Administrative Assistant (Front Desk)Location: DubaiAbout the RoleWe are seeking a poised, service-orientedAdministrative Assistant (Front Desk)to be the welcoming face and professional anchor of our Dubai office. This role demands an individual who embodies exceptional hospitality standards, delivers seamless coordination, and maintains an...

  • Administrative Coordinator

    4 days ago

    Dubai, Dubai, United Arab Emirates Desco Printing Full time

    Job Title: HR & Admin AssistantJob Description:We are looking for a dedicated and organized HR & Admin Assistant to support our Human Resources and administrative operations. The ideal candidate will help maintain smooth office workflows, assist with HR documentation, and play an important role in employee onboarding and daily administrative tasks.Key...

  • Office & Administrative Coordinator

    1 week ago

    Dubai, Dubai, United Arab Emirates Danaher Corporation Full time

    Title:Office & Administrative CoordinatorLocation:Dubai Healthcare City (Onsite)Role SummaryThe Office & Administrative Coordinator is responsible for ensuring smooth daily office operations, managing front desk activities, and providing administrative support to cross-functional teams. The role supports HR, Finance, Operations, and Corporate functions while...

  • Operations and Administrative Coordinator

    4 days ago

    Dubai, Dubai, United Arab Emirates The Tax Point Full time

    Operations & Administrative Coordinator UAE-basedAbout The Tax PointThe Tax Point is a UAE-based boutique advisory firm specializing in transfer pricing and international tax. We advise CFOs, Heads of Tax, and senior executives across the region on complex, high-impact matters.We operate with high standards of professionalism, discretion, and structure, and...

  • Administrative & Operations Coordinator

    7 hours ago

    Dubai, Dubai, United Arab Emirates Luxe Living Collection Full time

    Luxe Living Collection is a Dubai-based Holiday Homes company.We are looking for a reliable and detail-oriented Administrative & Operations Coordinator to take ownership of administrative tracking, compliance follow-ups, and internal coordination.This role is admin-led, with light HR administrative procedures only.It is a hands-on, execution-focused...

  • Administrative & Front Office Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates R&J Pharma Full time

    Administrative & Front Office CoordinatorR&J Pharma – Dubai, UAER&J Pharma is seeking a polished and highly organized female Administrative & Front Office Coordinator to support our headquarters and ensure a seamless, professional experience for visitors, partners, and internal teams. This role combines front‑office excellence, administrative...

  • Administrative Coordinator

    1 week ago

    Dubai, Dubai, United Arab Emirates LIFE LINE SAFETY CONSULTANCY Full time

    Provide administrative support to the Admin team and manage schedules during admin absencesCoordinate and manage subcontractorsHandle international certification registrations and follow up with relevant bodiesProvide support for emergency work and urgent operational needsManage direct company clients and maintain professional communicationAssist in...

  • Administrative & Customer Service Coordinator

    6 days ago

    Dubai, Dubai, United Arab Emirates -3217-47af-82e3-b14a2eadba2f Full time

    About Us:Moss Dekk Parking carwashing LLC is Norwegian owned dubai based company with a dynamic and customer-focused organization dedicated to providing exceptional services. We are looking for a proactive and organized Administrative & Customer Service Coordinator to join our team and help streamline operations and enhance customer satisfaction.Job...