Personal Assistant to CEO

3 days ago

Dubai, Dubai, United Arab Emirates Oia Properties Full time $30,000 - $60,000 per year

Job Title: Personal Assistant to the CEO

Company: OIA Properties

Working Hours:

  • Monday to Friday: 9:30 AM – 6:30 PM
  • Saturday: 9:30 AM – 3:30 PM

Job Summary

OIA Properties is seeking a highly organized, proactive, and professional Personal Assistant to support the Chief Executive Officer. The ideal candidate will manage the CEO's day-to-day administrative tasks, ensure smooth business operations, and maintain confidentiality at all times. This role requires excellent communication skills, strong attention to detail, and the ability to work in a fast-paced environment.

Key ResponsibilitiesExecutive Support

  • Manage the CEO's daily calendar, appointments, meetings, and travel arrangements.
  • Prepare meeting agendas, minutes, presentations, and required documentation.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Screen and prioritize emails, calls, and requests.

Administrative & Office Coordination

  • Organize and maintain files, documents, and records.
  • Handle correspondence, drafts, reports, and confidential materials.
  • Coordinate office-related tasks and support administrative operations as needed.

Project & Task Management

  • Assist the CEO in planning, tracking, and following up on ongoing business projects.
  • Conduct research, prepare reports, and present findings when required.
  • Ensure timely completion of assigned tasks by coordinating with departments.

Communication & Relationship Management

  • Maintain excellent interpersonal relationships within the company and with clients/partners.
  • Convey messages and instructions from the CEO to various departments accurately.
  • Represent the CEO professionally in meetings when required.

Skills & Qualifications

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • High level of discretion, integrity, and confidentiality.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and digital scheduling tools.
  • Ability to manage pressure and meet deadlines.
  • Professional appearance and demeanor.

Additional Requirements

  • Flexibility in handling urgent tasks outside regular hours when needed.
  • Strong problem-solving skills and proactive attitude.

Job Type: Full-time

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