Secretary/Receptionist
1 week ago
Job Summary:
The Secretary is responsible for scheduling appointments, welcoming visitors, handling correspondence, maintaining files, coordinating meetings, and providing administrative support to management or various departments. The role aims to ensure the efficient and smooth running of daily administrative operations while maintaining confidentiality of company documents and information.
Main Responsibilities:
Answer phone calls and professionally transfer them to the concerned departments.
Welcome visitors and clients and provide necessary assistance.
Organize the manager's or department's schedule and appointments.
Prepare meeting minutes and follow up on the implementation of decisions.
Write and type correspondence, reports, and official letters.
Manage and organize both paper and electronic files confidentially.
Coordinate internal and external communications (email, fax, regular mail).
Monitor office supply needs and request stationery and administrative materials.
Collaborate with other departments to ensure smooth daily administrative operations.
Perform any other administrative tasks assigned by management.
Required Qualifications and Skills:
- Experience: 2 to 5 years in secretarial or administrative support roles.
Skills:
Proficiency in computer use and Microsoft Office programs (Word, Excel, Outlook, PowerPoint)
Strong organizational and prioritization skills
Excellent verbal and written communication skills
Professional appearance and etiquette in dealing with visitors and clients
Discretion and ability to handle sensitive information
ملخص الوظيفة:
تتولى السكرتيرة مهام تنظيم المواعيد، واستقبال الزوار، وإدارة المراسلات، وحفظ الملفات، وتنسيق الاجتماعات، وتقديم الدعم الإداري للإدارة أو الأقسام المختلفة. تهدف الوظيفة إلى ضمان سير العمل الإداري اليومي بكفاءة وسرعة، والمحافظة على سرية المعلومات والملفات الخاصة بالشركة.
المسؤوليات الرئيسية:
- استقبال المكالمات الهاتفية وتحويلها إلى الأقسام المعنية بطريقة احترافية.
- استقبال الزوار والعملاء والترحيب بهم وتقديم المساعدة اللازمة.
- تنظيم جدول المواعيد والاجتماعات الخاصة بالمدير أو القسم.
- إعداد محاضر الاجتماعات ومتابعة تنفيذ القرارات الصادرة عنها.
- كتابة وطباعة المراسلات والتقارير والخطابات الرسمية.
- إدارة الملفات الورقية والإلكترونية وحفظها بطريقة منظمة وسرية.
- تنسيق المراسلات الداخلية والخارجية (بريد إلكتروني، فاكس، بريد عادي).
- متابعة احتياجات المكتب من القرطاسية والمواد الإدارية.
- التعاون مع الأقسام الأخرى لضمان انسيابية العمل الإداري اليومي.
- أداء أي مهام إدارية أخرى يكلف بها من قبل الإدارة.
المؤهلات والمهارات المطلوبة:
- .
- الخبرة: من 2 إلى 5 سنوات في مجال السكرتارية أو المساندة الإدارية.
- المهارات:
- إجادة استخدام الحاسب الآلي وبرامج مايكروسوفت أوفيس (Word، Excel، Outlook، PowerPoint).
- مهارات عالية في التنظيم وترتيب الأولويات.
- مهارات تواصل ممتازة (شفهية وكتابية).
- اللباقة وحسن المظهر في التعامل مع الزوار والعملاء.
- السرية والقدرة على التعامل مع المعلومات الحساسة.
Job Type: Full-time
Pay: AED1.00 - AED2.00 per month
-
Receptionist/Secretary
6 days ago
Ajman, Ajman, United Arab Emirates ASIAN MEDICAL CENTER L.L.C Full timeVisa Requirement: Spouse VisaThe staff member must relocate to an area near the medical center.Key Responsibilities:Greet and assist patients and visitors in a professional and friendly manner.Answer phone calls, schedule appointments, and manage the appointment calendar.Register new patients and update existing patient information in the system.Handle...
-
Secretary/receptionist
2 weeks ago
Ajman, United Arab Emirates Kiswa Operating And Recycling LLC Full timeAJ International Group is looking for a Secretary in the Emirate of **Ajman** **REQUIREMENTS**: - Arranging and organizing appointments, meetings, and conferences. - Receiving clients and directing them to the best location. - Preparing and submitting reports to management. - Data entry, maintenance, and document archiving. - Follow up on stationery and...
-
Receptionist/secretary
1 week ago
Ajman, United Arab Emirates Trojan Oil Full timewill attend to visitors and tend to needs of office **Salary**: AED1,000.00 - AED1,500.00 per month Ability to commute/relocate: - Ajman: Reliably commute or planning to relocate before starting work (required) **Experience**: - receptionist/secretary: 1 year (preferred) **Language**: - Arabic (required)
-
Secretary Receptionist
2 weeks ago
Ajman, United Arab Emirates JIT Project Management Services Full time**We ARE HIRING: Secretary cum Receptionist** **Essential Job Functions** - Professional in Communication skills (Arabic/English) - Experience on Social Media - Experience on Microsoft Office - Active and Team Worker - Experience on Documentation - Greet and welcome guests & direct visitors to the appropriate person and office - Answer, screen and forward...
-
Receptionist / Secretary - Ajman
2 weeks ago
Ajman, United Arab Emirates Fire & Safety Manufacturing Company Full time* Bachelor's Degree in any related field - At least of 2 years of experience in similar position. - Experience being a secretary cum receptionist for 2+ years - Well-organized and responsible with an aptitude in problem-solving - Excellent follow-up skills and persistence - Computer proficiency in Microsoft Outlook, Excel, Word and PowerPoint programs -...
-
Secretary
2 weeks ago
Ajman, United Arab Emirates Crystal Group Full timeOFFICE SECRETARY (P)ilipino Only Job description Maintain and monitor attendance of Employees Preparing Monthly Payroll of the employees Updating company files & records Preparing timesheet report for HR Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents on behalf of the senior...
-
Receptionist Secretary
4 days ago
Ajman, United Arab Emirates FOUR ANGLE INTERIOR FITOUT L.L.C Full timelooking for a Receptionist cum Accountant (female) proficient in accounting software education minimum B com or any equivalent graduation fluent in English, Hindi, Arabic added advantage **Job Types**: Full-time, Contract **Salary**: AED1,800.00 - AED2,500.00 per month Ability to Commute: - Ajman (required) Ability to Relocate: - Ajman: Relocate...
-
Receptionist/secretary
2 weeks ago
Ajman, United Arab Emirates Jood Studio L.L.C Full time**Company Description** **Jood Studios** is a creative production house based in **Ajman, UAE**, specializing in high-quality **photography, videography, and content creation** for brands, businesses, and individuals. We produce **cinematic visuals** for podcasts, real estate, corporate videos, and social media. Our team blends modern equipment with...
-
Secretary Receptionist
4 days ago
Ajman, United Arab Emirates CHAMPION LUBRICANTS Full timeWe are hiring/looking for a Dynamic and with **Experience as a Secretary/Receptionis**t **(FEMALE ONLY)** with at least **2 years experience in the same field (in UAE): Knowledgeable in MS Word, Excel and Adobe.** **NOTE: Please send your CV with Attached PHOTO.** **Duties & responsibilities**: - Assisting and Creating Order - Engage in active listening &...
-
Receptionist / Admin Assistant
2 weeks ago
Ajman, United Arab Emirates Brothers Gas bottling & Distribution C.o L.L.C Full timeProvides high-level administrative support. - Performs clerical and administrative tasks including drafting letters, memos, and other documents. - Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. - Performs office tasks including maintaining records, - Performs...
-
Secretary Civil Coordinator
4 days ago
Ajman, United Arab Emirates Pepco Group of Companies Full timeOur company is looking for Secretary / Civil Coordinator. - Overall management and responsibility of the Ajman office and Civil Division - Updating the new approved variations of the concern projects and send it to accounts department on monthly basics - DEWA projects daily reports preparation and submission to Consultant / Client if they required. -...