Secretary/Receptionist

4 days ago


Ajman, Ajman, United Arab Emirates Belad Al Sham Foodstuff Full time 12,000 - 24,000 per year

Job Summary:

The Secretary is responsible for scheduling appointments, welcoming visitors, handling correspondence, maintaining files, coordinating meetings, and providing administrative support to management or various departments. The role aims to ensure the efficient and smooth running of daily administrative operations while maintaining confidentiality of company documents and information.

Main Responsibilities:

  • Answer phone calls and professionally transfer them to the concerned departments.

  • Welcome visitors and clients and provide necessary assistance.

  • Organize the manager's or department's schedule and appointments.

  • Prepare meeting minutes and follow up on the implementation of decisions.

  • Write and type correspondence, reports, and official letters.

  • Manage and organize both paper and electronic files confidentially.

  • Coordinate internal and external communications (email, fax, regular mail).

  • Monitor office supply needs and request stationery and administrative materials.

  • Collaborate with other departments to ensure smooth daily administrative operations.

  • Perform any other administrative tasks assigned by management.

Required Qualifications and Skills:

- Experience: 2 to 5 years in secretarial or administrative support roles.

  • Skills:

  • Proficiency in computer use and Microsoft Office programs (Word, Excel, Outlook, PowerPoint)

  • Strong organizational and prioritization skills

  • Excellent verbal and written communication skills

  • Professional appearance and etiquette in dealing with visitors and clients

  • Discretion and ability to handle sensitive information

    ملخص الوظيفة:

تتولى السكرتيرة مهام تنظيم المواعيد، واستقبال الزوار، وإدارة المراسلات، وحفظ الملفات، وتنسيق الاجتماعات، وتقديم الدعم الإداري للإدارة أو الأقسام المختلفة. تهدف الوظيفة إلى ضمان سير العمل الإداري اليومي بكفاءة وسرعة، والمحافظة على سرية المعلومات والملفات الخاصة بالشركة.

المسؤوليات الرئيسية:

  • استقبال المكالمات الهاتفية وتحويلها إلى الأقسام المعنية بطريقة احترافية.
  • استقبال الزوار والعملاء والترحيب بهم وتقديم المساعدة اللازمة.
  • تنظيم جدول المواعيد والاجتماعات الخاصة بالمدير أو القسم.
  • إعداد محاضر الاجتماعات ومتابعة تنفيذ القرارات الصادرة عنها.
  • كتابة وطباعة المراسلات والتقارير والخطابات الرسمية.
  • إدارة الملفات الورقية والإلكترونية وحفظها بطريقة منظمة وسرية.
  • تنسيق المراسلات الداخلية والخارجية (بريد إلكتروني، فاكس، بريد عادي).
  • متابعة احتياجات المكتب من القرطاسية والمواد الإدارية.
  • التعاون مع الأقسام الأخرى لضمان انسيابية العمل الإداري اليومي.
  • أداء أي مهام إدارية أخرى يكلف بها من قبل الإدارة.

المؤهلات والمهارات المطلوبة:

  • .
  • الخبرة: من 2 إلى 5 سنوات في مجال السكرتارية أو المساندة الإدارية.
  • المهارات:
  • إجادة استخدام الحاسب الآلي وبرامج مايكروسوفت أوفيس (Word، Excel، Outlook، PowerPoint).
  • مهارات عالية في التنظيم وترتيب الأولويات.
  • مهارات تواصل ممتازة (شفهية وكتابية).
  • اللباقة وحسن المظهر في التعامل مع الزوار والعملاء.
  • السرية والقدرة على التعامل مع المعلومات الحساسة.

Job Type: Full-time

Pay: AED1.00 - AED2.00 per month



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