Executive Administrative Assistant

5 days ago

Dubai, Dubai, United Arab Emirates Devmark Full time

We are looking for an organized and motivated Executive Administrative Assistant to support the Chief Sales Officer (CSO) and the wider Sales Division. In this role, you will help with daily coordination, scheduling, and communication to ensure the team runs smoothly and stays on top of key priorities.

An ideal candidate will be someone who enjoys keeping things organized, managing details, and supporting multiple tasks to help the team stay on track and deliver efficiently.

Key Responsibilities:

  • Maintain and update Project Assembly timelines and Sales Boards, ensuring milestones and deliverables are accurately tracked and communicated
  • Document project and client meetings, capturing minutes, action points, and ensuring timely follow-ups
  • Organize and archive project documentation, coordinating with developers and clients to obtain outstanding materials
  • Prepare project handover packs, ensuring all documentation meets company standards
  • Manage the CSO's calendar and
    meetings, handling scheduling, materials, and logistics efficiently
  • Prepare reports, presentations, and correspondence for internal and client use
  • Liaise cross-functionally to support CSO priorities and ensure effective communication across departments
  • Provide general administrative support, including documentation, filing, and assisting with Sales Operations tasks

Requirements:

  • Bachelor's degree in Business Administration or a related field.
  • 2–3 years of experience in a similar administrative or executive support role within the real estate sector is essential
  • Strong organizational and time-management skills with the ability to handle multiple priorities in a fast-paced environment
  • Excellent communication and interpersonal abilities, with a professional and proactive approach.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
  • A team player with a positive attitude and a strong sense of ownership and accountability

What's In It For You?:

  • Competitive salary
  • A work culture that values teamwork and excellence, and the opportunity to grow within a dynamic, fast-paced environment

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