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Secretary cum Accounts Assistant

2 weeks ago

Dubai, Dubai, United Arab Emirates Deft Experts Technical Services Full time
Job Responsibilities

1. Greet and welcome guests as soon as they arrive at the office.
2. Answer, screen and forward incoming/outgoing calls and emails.
3. Provide basic and accurate information in-person and via phone/email.
4. Ensure that the reception area is tidy and presentable at all times.
5. Monitor office supplies of stationery and other related materials such as pens, forms, and brochures.
6. Provide company tax invoices as required.
7. Daily update of attendance sheet, payments of projects, as well as daily expenses of the company using Google Sheets.
8. Provide updated statements of accounts for the clients and V.A.T. on Google Sheets.
9. Professionally assist other office staff & engineers to meet their requirements such as orders, document-related reports, drawings, and other materials.
10. Handle legal paperwork and documentation of the company.
11. Handle business approvals, employee and employer visa services, license renewal, and implementation of government mandates.
12. Schedule appointments, maintain calendar, and allocate time for sales managers, engineers, staff, and laborers.
13. Prepare reports and time sheets data including time in and out.
14. Maintain awareness of key industry trends and pricing, as well as development of new services and material changes, rates, and quantities.
15. Prepare and send inquiries, quotations, and LPOs to different manufacturers, companies, and agents.
16. Handle all important company records and suppliers' credentials with integrity.
17. Accurately deliberate orders and instruct proper protocols required to meet target dates and deadlines of materials.
18. Coordinate with technical engineers for required drawings and quantities of materials needed at project sites.
19. Maintain and update accurate reports and records of site materials and inventory of the company.
20. Establish rules, regulations, policies, and procedures of the company according to the management of materials for new projects.

Job Types: Full-time, Permanent

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