Secretary cum Accounts Assistant
3 weeks ago
- Greet and welcome guests as soon as they arrive at the office.
- Answer, screen and forward incoming/outgoing calls and emails.
- Provide basic and accurate information in-person and via phone/email.
- Ensure that the reception area is tidy and presentable at all times.
- Monitor office supplies of stationery and other related materials such as pens, forms, and brochures.
- Provide company tax invoices as required.
- Daily update of attendance sheet, payments of projects, as well as daily expenses of the company using Google Sheets.
- Provide updated statements of accounts for the clients and V.A.T. on Google Sheets.
- Professionally assist other office staff & engineers to meet their requirements such as orders, document-related reports, drawings, and other materials.
- Handle legal paperwork and documentation of the company.
- Handle business approvals, employee and employer visa services, license renewal, and implementation of government mandates.
- Schedule appointments, maintain calendar, and allocate time for sales managers, engineers, staff, and laborers.
- Prepare reports and time sheets data including time in and out.
- Maintain awareness of key industry trends and pricing, as well as development of new services and material changes, rates, and quantities.
- Prepare and send inquiries, quotations, and LPOs to different manufacturers, companies, and agents.
- Handle all important company records and suppliers' credentials with integrity.
- Accurately deliberate orders and instruct proper protocols required to meet target dates and deadlines of materials.
- Coordinate with technical engineers for required drawings and quantities of materials needed at project sites.
- Maintain and update accurate reports and records of site materials and inventory of the company.
- Establish rules, regulations, policies, and procedures of the company according to the management of materials for new projects.
Job Types: Full-time, Permanent
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