Office Administrator

4 days ago


Dubai, Dubai, United Arab Emirates SURFACE ELEVEN Full time
As an Office Administrator Secretary, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will be required to assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests, or issues and will be an integral part of the company's workforce.

Responsibilities

1. Answer phone calls and redirect them when necessary
2. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
3. Prepare and disseminate correspondence, memos, and forms
4. File and update contact information of employees, customers, suppliers, and external partners
5. Support and facilitate the completion of regular reports
6. Develop and maintain a filing system
7. Check frequently the levels of office supplies and place appropriate orders
8. Make travel arrangements
9. Document expenses and hand in reports
10. Undertake receptionist duties
11. Get pricing from Logistics partners
12. Issue orders to Logistics partners
13. Track shipments
14. Clear shipments from Sea and Air ports
15. Prepare and issue cheques
16. Record and document petty cash
17. Do minutes of meetings

Requirements and Skills

1. Proven work experience as a Secretary or Administrative Assistant
2. Familiarity with office organization and optimization techniques
3. High degree of multi-tasking and time management capability
4. Excellent written and verbal communication skills

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