Office Administrator
4 days ago
Responsibilities
1. Answer phone calls and redirect them when necessary
2. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
3. Prepare and disseminate correspondence, memos, and forms
4. File and update contact information of employees, customers, suppliers, and external partners
5. Support and facilitate the completion of regular reports
6. Develop and maintain a filing system
7. Check frequently the levels of office supplies and place appropriate orders
8. Make travel arrangements
9. Document expenses and hand in reports
10. Undertake receptionist duties
11. Get pricing from Logistics partners
12. Issue orders to Logistics partners
13. Track shipments
14. Clear shipments from Sea and Air ports
15. Prepare and issue cheques
16. Record and document petty cash
17. Do minutes of meetings
Requirements and Skills
1. Proven work experience as a Secretary or Administrative Assistant
2. Familiarity with office organization and optimization techniques
3. High degree of multi-tasking and time management capability
4. Excellent written and verbal communication skills
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