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Administrator

1 week ago

Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates AECOM Full time

JobSummary:

The AdministrativeAssistant will provide comprehensive administrative support to theConstruction Services Division. This role involves managingdocumentation coordinating schedules and facilitating communicationbetween team members and clients. The ideal candidate will behighly organized detailoriented and capable of multitasking in afastpaced environment.

KeyResponsibilities:

  • DocumentManagement: Prepare process and maintain constructionrelateddocuments including bid proposals contracts and projectreports.
  • Scheduling: Coordinate meetings sitevisits and project timelines. Maintain calendars for projectmanagers and other team members.
  • Communication:Serve as a liaison between the construction team clientssubcontractors and vendors. Handle phone calls emails and othercorrespondence.
  • Record Keeping: Maintainaccurate records of project progress budgets and expenditures.Ensure all documentation is uptodate and easilyaccessible.
  • Office Support: Order and manageoffice supplies arrange travel and accommodations for team membersand assist with general office duties asneeded.
  • Project Assistance: Support projectmanagers with tasks such as preparing presentations trackingproject milestones and ensuring compliance with company policiesand procedures.
  • Meeting Coordination: Organizeand take minutes for project meetings. Distribute meeting notes andfollow up on action items.
  • Quality Control:Assist in ensuring that all project documentation meets companystandards and clientrequirements.

Qualifications:

EssentialQualifications

  • BachelorsDegree or Diploma required (High School Certificate to beconsidered with relevant work experience); additionalqualifications in office administration or a related field arepreferred.
  • Minimum of 3 years of administrativeexperience preferably in the construction or engineeringindustry.
  • Proficiency in Microsoft Office Suite(Word Excel PowerPoint Outlook).
  • Excellentverbal and written communication skills.
  • Strongorganizational and multitaskingabilities.
  • Attention to detail andproblemsolving skills.
  • Ability to workindependently and as part of ateam.
  • Eligibility: As part ofAECOMs commitment to Emiratisation and in compliance with UAE laborlaw only UAE Nationals with a family book will be considered forthisrole.

PreferredSkills:
Experience with documentcontrol and projectmanagement.

AdditionalInformation :

AboutAECOM

AECOM is the worlds trustedinfrastructure consulting firm delivering professional servicesthroughout the project lifecycle from advisory planning design andengineering to program and construction management. On projectsspanning transportation buildings water new energy and theenvironment our public and privatesector clients trust us to solvetheir most complex challenges. Our teams are driven by a commonpurpose to deliver a better world through our unrivaled technicaland digital expertise a culture of equity diversity and inclusionand a commitment to environmental social and governance priorities.AECOM is a Fortune 500 firm and its Professional Services businesshad revenue of $14.4 billion in fiscal year 2023. See how we aredelivering sustainable legacies for generations to come

Freedomto Grow in a World ofOpportunity 

You willhave the flexibility you need to do your best work with hybrid workoptions. Whether youre working from an AECOM office remotelocation or at a client site you will be working in a dynamicenvironment where your integrity entrepreneurial spirit andpioneering mindset are championed.

You will helpus foster a safe and respectful workplace where we invite everyoneto bring their whole selves to work using their unique talentsbackgrounds and expertise to create transformational outcomes forour clients.

AECOM provides a wide array ofcompensation benefits and wellbeing programs to meet the diverseneeds of our employees and their families. Were the worlds trustedglobal infrastructure firm and were in this together your growthand success are ours too.

Join us and youll getall the benefits of being a part of a global publicly traded firmaccess to industryleading technology and thinking andtransformational work with big impact and workflexibility. As an Equal Opportunity Employer we believein each persons potential and well help you reachyours.

All your information will be keptconfidential according to EEOguidelines.

RemoteWork :

No

EmploymentType :

Fulltime

Key Skills
Hadoop,MicrosoftWindows Server,Windows,Apache,Linux,SAN,Shell Scripting,SystemAdministration,AdministrativeExperience,Scripting,Oracle,Troubleshooting
Experience: years
Vacancy: 1