Office Admin

3 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Bybit Full time

Job Summary

We are seeking a detail-oriented and proactive Admin & Procurement Manager to oversee all aspects of office administration and procurement. This individual will be responsible for ensuring a safe, efficient, and positive work environment, managing vendor relationships, coordinating facilities, and handling procurement processes end-to-end. The ideal candidate will have excellent organizational skills, strong negotiation capabilities, and a solutions-focused mindset.

Key Responsibilities

Administrative Management

  • Day-to-Day Office Operations:
  • Ensure smooth office operations and upkeep, including cleanliness, reception services, mail distribution, and general workspace organization.
  • Maintain office policies and procedures to optimize workflow and resource utilization.
  • Employee Services (Onboarding/Offboarding & Engagement):
  • Manage and coordinate the onboarding/offboarding processes, including required documentation, equipment, and orientation.
  • Plan and execute employee engagement events, team-building activities, and internal meetings to foster a positive and collaborative work environment.
  • Local Abu Dhabi Office Operations:
  • Oversee visa applications for business travelers and ensure timely processing.
  • Manage company phones, security passes, and other office-related administrative tasks.
  • Conduct new joiners' orientation to familiarize them with office protocols and policies.

Facilities & Resources Management

  • Facilities Management:
  • Coordinate with building management for maintenance, repairs, and other property-related matters.
  • Implement and maintain standardized facilities management procedures, including electricals, door security, cleaning schedules, lease management, and safety guidelines.
  • Office Supplies & Equipment:
  • Monitor inventory levels of office supplies (stationery, pantry items, etc.) and ensure timely procurement and distribution.
  • Manage office equipment lifecycle, including acquisition, maintenance, and disposal, to support business needs.
  • Global Building Facilities Management:
  • Standardize and enforce maintenance practices across different office locations (where applicable).
  • Ensure consistent facility and resource standards are met globally.

Procurement & Vendor Management for Admin Scope

  • Vendor Negotiations & Contracts:
  • Identify, evaluate, and select vendors for various office needs including merchandise, stationery, facilities services etc.
  • Negotiate contracts, pricing, and service-level agreements to achieve cost savings and quality deliverables.
  • Merchandise (Merch) Management:
  • Oversee end-to-end merch processes: budget planning, request collection, production timeline coordination, and quality assurance.
  • Maintain an organized inventory of promotional materials and oversee the distribution or shipping of items as required.

Financial Oversight & Payment Management

  • Office-Related Payments:
  • Oversee the processing and management of payments related to rent, property management fees, courier fees, office procurement, and employee benefits.
  • Collaborate with Finance to ensure timely and accurate invoicing, payment approvals, and budget tracking.
  • Budgeting & Cost Control:
  • Prepare and manage annual administrative and procurement budgets.
  • Monitor expenses, identify cost-saving opportunities, and present regular reports on spending and vendor performance.

Qualifications and Skills

  • Education & Experience:
  • Bachelor's degree or equivalent in Business Administration, Management, or a related field.
  • Proven experience in administrative, facilities, or procurement roles, preferably in a managerial capacity.
  • Technical & Soft Skills:
  • Strong negotiation and vendor management skills.
  • Excellent organizational and multitasking abilities, with keen attention to detail.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint).
  • Strong communication and interpersonal skills to collaborate effectively across teams and with external stakeholders.
  • Attributes:
  • Self-motivated, with the ability to prioritize and execute tasks under pressure.
  • Problem-solver with a proactive attitude.
  • Ability to maintain confidentiality and handle sensitive information with integrity.
#J-18808-Ljbffr
  • Office Admin

    5 days ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Bybit Full time

    Office Admin & Procurement Manager We are seeking a detail-oriented and proactive Admin & Procurement Manager to oversee all aspects of office administration and procurement. This individual will be responsible for ensuring a safe, efficient, and positive work environment, managing vendor relationships, coordinating facilities, and handling procurement...

  • Admin Officer

    3 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Keffer Automotive Group Full time

    Company Overview: Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling,...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Client of Talentmate Full time

    The Receptionist/Admin Officer will be responsible for providing efficient and professional administrative support to the company. This includes managing front desk activities, coordinating appointments and meetings, handling correspondence, and maintaining office supplies and equipment. The successful candidate must have excellent communication and...

  • HR officer

    3 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time

    HR Officer Abu Dhabi, United Arab Emirates | Posted on 03/21/2023 Responsibilities Maintain employee records (soft and hard copies) Update HR databases (e.g., new hires, separations, vacation and sick leaves) Assist in payroll preparation by providing relevant data, like absences, bonuses, and leaves Prepare paperwork for HR policies and procedures Process...

  • Site Admin

    3 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Sahraa Recruitment Services Full time

    Position: SiteAdminFull TimeSalary:AEDWork Location: Western Region AbuDhabi Job Summary: We are seeking a highlyorganized and detailoriented Site Admin with a constructionbackground to join our team. The Site Admin will be responsible forproviding administrative support to our construction siteoperations ensuring smooth and efficient daytoday operations....

  • Site Admin

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Sahraa Recruitment Services Full time

    Position: SiteAdminFull TimeSalary:AEDWork Location: Western Region AbuDhabi Job Summary: We are seeking a highlyorganized and detailoriented Site Admin with a constructionbackground to join our team. The Site Admin will be responsible forproviding administrative support to our construction siteoperations ensuring smooth and efficient daytoday operations....

  • Site Admin

    4 days ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Sahraa Recruitment Services Full time

    Position: SiteAdmin Full Time Salary:AED Work Location: Western Region AbuDhabi Job Summary: We are seeking a highlyorganized and detailoriented Site Admin with a constructionbackground to join our team. The Site Admin will be responsible forproviding administrative support to our construction siteoperations ensuring smooth and efficient daytoday...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates ATP Tour Full time

    Job DescriptionWe are seeking a highly skilled HR Recruiter Admin to join our team at ATP Tour. As an HR Recruiter Admin, you will play a key role in attracting, selecting, and onboarding top talent for our organization.ResponsibilitiesDevelop and implement recruitment strategies to attract top candidatesSource, screen, and interview potential...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Client of Talentmate Full time

    Bachelor of Business Administration (Management) Nationality: Any Nationality Vacancy: 1 Vacancy Job Description The Service Admin Coordinator will be responsible for coordinating and managing service requests and administrative tasks within a service department. This includes tracking service orders, scheduling appointments, and providing support to...

  • HR Admin

    4 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Sundus Full time

    Entering employment data into thecompany databaseOrganising meetings and takingminutesAssisting higher-level HR staff withthe hiring processSetting up recruitment andtraining eventsAnswering any employeeinquiriesCreating staff handbooks andnewslettersCoordinating logistics for new hireorientationsUpdating employee holiday andsickness recordsDevelop training...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates ACE CENTRO ENTERPRISES Full time

    Annual Bonus, Medical Insurance, Annual Air Ticket, Accommodation, Annual Leaves As Per Labour Law, Perks & Benefits As Per Labour Law Vacancy Job Description Prepare and analyze financial statements and reports.Manage accounts payable and receivable processes.Handle month-end and year-end closing procedures.Reconcile bank statements and monitor cash...

  • Office Admin

    4 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Four Points Full time

    Requirements:- Fluent in English (verbal andwritten).- Excellent in administrative and costumer service skills,responsible and well organised.- Excellent in using MS office(excel, power point, word...).- Ability to work as a part of theteam, under pressure and great in multitasking.- Minimum 2 years ofexperience in same or similar role in UAE.We offer:-...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Barratt Galvin Full time

    Candidate Requirements:Proven experience in a Legal Support role, assisting senior level professionals;Excellent organisation skills and experience managing multiple simultaneous projects;Strong communication skills and ability to work in a multi-cultural team;Advanced user of Microsoft Office Suite and proficiency using legal matter and billing software;A...

  • Office Admin

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Four Points Full time

    Job AlertRequirements:Fluent in English (verbal and written).Excellent administrative and customer service skills, responsible and well-organized.Proficient in MS Office (Excel, PowerPoint, Word).Ability to work as part of a team, under pressure, and great at multitasking.Minimum 2 years of experience in a similar role in the UAE.We offer:Competitive salary...

  • SP Admin Assistant

    2 days ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates IDP International Education Specialists Full time

    Select how often (in days) to receive an alert: SP Admin Assistant Location: Abu Dhabi, Abu Dhabi, AE, UAE Company: IDP UAE Branch Requisition ID: 3098 About IDP IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology...

  • SP Admin Assistant

    2 days ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates IDP International Education Specialists Full time

    Select how often (in days) to receive an alert: SP Admin Assistant Location: Abu Dhabi, Abu Dhabi, AE, UAE Company: IDP UAE Branch Requisition ID: 3098 About IDP IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology...

  • SP Admin Assistant

    15 hours ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates IDP International Education Specialists Full time

    Select how often (in days) to receive an alert:SP Admin Assistant - Canada and USALocation:Abu Dhabi, Abu Dhabi, AE, UAECompany: IDP UAE BranchRequisition ID: 3099About IDPIDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology...

  • Admin Coordinator

    15 hours ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Transguard Workforce Solutions Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Transguard Workforce SolutionsExecutive Search | Recruitment Specialist | Recruitment Consultant | HeadhunterTransguard Workforce Solutions is the UAE's leading provider of innovative HR solutions. With over a decade of experience in the region and a...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates IDP International Education Specialists Full time

    About IDP International Education SpecialistsWe are a global leader in international education services, committed to delivering high-quality solutions that meet the needs of students, test takers and our partners.We operate in over 50 countries, with a team of over 7,000 people who share a common goal: to empower individuals to achieve their full...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates ATP Tour Full time

    Job SummaryATP Tour is seeking a highly skilled HR Recruiter Admin to join our team. The successful candidate will be responsible for developing and implementing effective recruitment strategies, collaborating with hiring managers, and maintaining accurate records of candidate interactions.Key ResponsibilitiesDevelop and implement recruitment strategies to...