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IKEA Food Administrative Assistant

1 week ago

Dubai, Dubai, United Arab Emirates Robinson & Co (Singapore) Pte Ltd Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

Under the general supervision of the Kitchen Manager, responsible for running multiple sections in the kitchen, managing a team of workers responsible for keeping the section organized so that meals go out on time and as planned, and the work area remains clean and orderly.

What you will do

Steering the business

  1. Work actively to make the IKEA store successful and high performing, today and tomorrow by attracting visitors, achieving sales growth and reasonable profitability, ensuring the satisfaction of guests and coworkers, and excellent operational performance as measured through our defined Key Performance Indicators (KPIs).
  2. Coordinate with IKEA IFB Admin for invoice postings.
  3. Ability to read and analyse KPI's & P&L.
  4. Ensure the implementation and follow-up of the SOP rules and guidelines.

Operational

  1. Contribute to all warehouse/store operations activities including ordering and receiving, deliveries, coordinating stock, documenting warehouse transactions, maintaining records, and overseeing storage of surplus inventory.
  2. You and your department are responsible for the planning, execution and follow-up of the store's commercial calendars in close cooperation with all IFB seniors and IFB manager.
  3. Receive goods from Goods receiving area and moving these goods to storage locations.
  4. Secure that the stock figures are correct and according to the stock movement on the system operated (PAR Level & Stock Aging from Navision).
  5. Prevent all damages to goods by securing proper handling in place.
  6. Adhere to inventory control procedure.
  7. Ensure ordering and receiving procedures is done according to the IKEA FOOD requirements.
  8. Responsible for developing and purchasing food products and ensuring the complete range is in compliance with legislative (list relevant legislations applicable by country) and IKEA FOOD requirements in the areas of Quality and Environment.
  9. Responsible for the development of a strong and vital national/local range for restaurants, cafés and bistros by guaranteeing an optimal relation between quality and price that is in accordance with the IKEA FOOD strategy, food trends and the profile of our customers.
  10. Ensure that the monthly IFB stock take is implemented according to set guidelines.
  11. Prepares monthly discrepancy report and initiate control measures and follow-up.
  12. Be prepared to work out quick solutions in case of overstock and/or shortage of products.
  13. Establish and maintain a partnership with suppliers.
  14. Recognise and build key relationships with matrix partners and ensure an effective and efficient communication flow within your functional area with all relevant stakeholders.
  15. Process and document supplier's requisitions in the NAVISON system.
  16. Ensure cleanliness and organization of the IFB supplies and storages.
  17. Ensure day-to-day functions of store keepers are carried out in the department.
  18. Receive important documents, mail and ordered supplies.
  19. Undertake Senior responsibilities as the IFB operation required.
  20. Must be able to perform physical activities such as, but not limited to, lifting (up to 50 lbs. unassisted), bending, standing, climbing or walking on a consistent basis.
Required skills to be successful
  1. Must have excellent communication and interpersonal skills.
  2. Must be able to build working relationships.
  3. Must be able to speak and understand English.
  4. Must have analytical skills.
  5. Must have multitasking capabilities.
  6. Must be computer literate.
What equips you for the role
  1. Must have a minimum of 2-3 years food service supervisory experience, preferably in a high-volume business.
  2. Must have an interest and knowledge of culinary or food service industry.
  3. Must have a strong customer focus.
  4. Must have the ability to work in a high-volume, fast-paced, and constantly changing retail environment.
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