Food Service Administration Position

3 days ago


Dubai, Dubai, United Arab Emirates The First Group Full time
Position Overview

This is an exciting opportunity to join our culinary team as a Culinary Admin Coordinator. The successful candidate will provide administrative support, coordinate schedules, manage inventory records, and ensure compliance with hygiene and safety standards.

You will be responsible for providing exceptional customer service, ensuring seamless day-to-day operations in the kitchen department, and supporting the culinary team in planning and coordinating special events, banquets, and seasonal menu updates.

This is an ideal role for someone who is highly organised, detail-oriented, and capable of multitasking in a fast-paced hospitality environment.

Key Tasks
  • Provide administrative support to the culinary team, ensuring smooth day-to-day operations.
  • Maintain and update kitchen department files, reports, and documentation.
  • Prepare and distribute internal communications, including menus, training schedules, and operational updates.
  • Handle correspondence, emails, and phone calls related to the culinary department.
  • Assist in tracking food and kitchen supply inventory, ensuring proper stock levels.
  • Coordinate with the purchasing department for timely procurement of ingredients and supplies.
  • Maintain accurate records of supplier invoices, purchase orders, and delivery schedules.
  • Assist in maintaining kitchen staff schedules, leaves, and attendance records.
  • Support in organising culinary training sessions, orientations, and departmental meetings.
  • Ensure proper documentation of training records and certifications for food safety compliance.
  • Assist in maintaining food safety and hygiene records in accordance with HACCP and hotel policies.
  • Support in preparing reports for audits and inspections.
  • Ensure kitchen documentation, such as temperature logs and cleaning schedules, is up to date.
  • Support the culinary team in planning and coordinating special events, banquets, and seasonal menu updates.

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