Payroll Assistant
2 days ago
Position : Payroll TimeSheetcollection
Location:Abu Dhabi
ExperienceRequired Min 2 Years In SamePosition
Qualifications:Bachelor in related field
JobDescription
Responsibilities:
- TheTimesheet and Payroll Officer will manage the timesheet collectionprocess for multiple clients while also overseeing payroll-relatedtasks. Key responsibilities include:
- Managingthe timesheet collection process in compliance with establishedStandard Operating Procedures (SOPs).
- Sendingtimely reminders to employees regarding submission deadlines fortimesheets.
- Maintaining leave trackers andupdating leave information in the ERP systempromptly.
- Validating timesheets for accuracyand completeness, including verification of leave information andmanager approvals.
- Maintaining accurate recordsof timesheet submissions, leave applications, and employeedata.
- Following up with employees who have notsubmitted their timesheets through various communicationchannels.
- Providing support to the accountingteam by ensuring the timely delivery of validatedtimesheets.
- The ideal candidate will possessstrong organizational skills and attention to detail, ensuringseamless coordination between timesheet management and payrollprocesses
- Assisting with payroll processing,including data entry, verifying hours worked, and ensuringcompliance with payroll regulations.
- Utilizingvarious software applications for effective data management andcommunication.
- LedgerReconciliation : Ensuring payroll aligns with generalaccounting records.
- DeductionsManagement : Calculating benefits, retirementcontributions, and garnishments.
1. Technical PayrollSkills
- PayrollSoftware Proficiency : Knowledge of systems like ADP,QuickBooks, Paychex, orSAP.
- Excel andSpreadsheets : Using formulas, pivot tables, and datamanagement for payrollcalculations.
- TaxKnowledge : Understanding federal, state, and localtax laws, including FICA, FUTA, and otherdeductions.
- Compliance :Familiarity with labor laws such as FLSA, overtime regulations, andACA requirements.
2.Data Entry andAccuracy
- Attentionto Detail : Ensuring accurate input of hours, wages,and deductions.
- AuditingSkills : Identifying and correcting discrepancies inpayroll records.
- RecordKeeping : Maintaining organized and detailed recordsfor auditing and reportingpurposes.
3. TimeManagement andScheduling
- Deadlines :Processing payroll on time, especially for weekly, bi-weekly, ormonthly cycles.
- Time TrackingSystems : Familiarity with tools for logging employeehours (e.g., Kronos,TSheets).
4. AnalyticalSkills
- ProblemSolving : Resolving payroll discrepancies or errorsefficiently.
- TrendAnalysis : Reviewing data for patterns that affectbudgeting or employeecompensation.
5.CommunicationSkills
- EmployeeSupport : Explaining pay stubs, deductions, orresolving pay-relatedinquiries.
- Coordination :Liaising with HR, finance, or management to ensure payrollaccuracy.
- Documentation :Writing clear reports or updates related topayroll.
6.Confidentiality andIntegrity
- DataPrivacy : Handling sensitive employee informationsecurely.
- Trustworthiness :Maintaining confidentiality about wages, salaries, and personalinformation.
7.Adaptability and ContinuousLearning
- LegislativeUpdates : Staying current with changes in tax laws,wage regulations, or payrollpolicies.
- TechnologyUpdates : Adapting to new payroll tools or systemupgrades.
Cost Accounting,PayrollAdministration,Payroll Oversight
EmploymentType : Full-time
Department /Functional Area: Accounting
Experience: years
Gender: Male
Vacancy: 1
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