Administrative Coordinator

2 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Ghobash Group Full time

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Job Description
  1. Coordinate and manage office activities to ensure smooth operations.
  2. Arrange travel, accommodation, and meeting schedules for personnel.
  3. Coordinate transportation for project teams and ADNOC site visits.
  4. Maintain and update records, including contracts, employee files, and project documentation.
  5. Prepare and review correspondence, reports, and presentations.
  6. Handle confidential information with discretion.
  7. Ensure all documentation complies with ADNOC and regulatory standards.
  8. Ensure adherence to ADNOC's health, safety, and environmental (HSE) policies.
  9. Assist in generating reports and maintaining compliance documentation.
  10. Act as a point of contact for internal and external communications.
  11. Act as a liaison between ADNOC, contractors, and internal departments.
  12. Manage communication and coordination between stakeholders.
  13. Handle purchase requisitions, track deliveries, and manage inventory.
  14. Coordinate with vendors to ensure timely procurement and delivery of goods.
  15. Provide administrative assistance to project managers and engineers.
  16. Support onboarding processes for new employees.
  17. Facilitate coordination between project teams and HR.
  18. Handle the processing and submission of Optima applications through Seats.
  19. Monitor application status and resolve issues to meet project requirements.
  20. Arrange offshore and onshore medical examinations for project teams.
  21. Schedule and coordinate mandatory safety training, including H2S, HUET, and other ADNOC-required certifications.
  22. Stay updated on ADNOC processes, HSE regulations, and offshore/onshore operations.
Qualifications
  1. Education: Bachelor's degree in Business Administration, Management, or a related field.
  2. Experience: 3–5 years in a similar administrative role, preferably in oil and gas or ADNOC-related projects.
Additional Information
  1. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  2. Experience with the Optima system and knowledge of ADNOC Seats.
  3. Strong organizational and multitasking abilities.
  4. Excellent communication and coordination skills.
  5. High attention to detail and discretion with sensitive information.
  6. Familiarity with ADNOC processes, HSE standards, and offshore/onshore operations.
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