Administrative Coordinator

3 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Dicetek LLC Full time
Roles and responsibilities

An Administrative Coordinator isresponsible for a variety of tasks that support anorganization's smooth and efficient operation. Key skillsfor an Administrative Coordinator typicallyinclude:

1. Organization and TimeManagement

  • Efficientlyscheduling meetings, events, andappointments
  • Managing multiple tasks andpriorities simultaneously
  • Maintaining organizedfiling systems and databases

2.CommunicationSkills

  • Clear andconcise written and verbalcommunication
  • Handling incoming calls, emails,and correspondence
  • Interacting effectively withstaff, clients, and externalvendors

3. ProjectManagement

  • Coordinatingand tracking project timelines anddeliverables
  • Supporting project teams withlogistics and administrative needs
  • Assisting inplanning and executing events andinitiatives

4.Problem-Solving and CriticalThinking

  • Resolvingadministrative issues quickly andeffectively
  • Anticipating challenges andproactively addressing potentialobstacles

5. Attentionto Detail

  • Ensuringaccuracy in documentation, reports, andcommunications
  • Reviewing contracts, invoices,and agreements

6.TechnicalProficiency

  • Proficientin office software (Microsoft Office Suite, GoogleWorkspace)
  • Experience with project managementsoftware (e.g., Trello, Asana)
  • Familiarity withoffice equipment and systems

7.Financial and BudgetManagement

  • Handlinginvoicing, billing, and financialreporting
  • Managing office supplies and orderingresources within budgetconstraints

8. CustomerService and ClientRelations

  • Managingrelationships with clients, vendors, andcontractors
  • Addressing inquiries and resolvingissues in a timely manner

9.Confidentiality andDiscretion

  • Handlingsensitive company and employee informationresponsibly
  • Adhering to privacy protocols andregulations

10.Multitasking

  • Abilityto juggle various administrative duties while maintaining qualityand efficiency

11. TeamCollaboration

  • Workingclosely with other departments to meet organizationalobjectives
  • Assisting with onboarding andtraining new staff

12.Adaptability

  • Adjustingto changing priorities or new processes in theworkplace
  • Remaining calm under pressure andmanaging sudden changes or challenges
Desired candidate profile

Key Accountabilitiesof the role

 Provide a highlevel of customer service and care.

 Presentthe company in a professional manner in all businessfields.

 Self-development and continuingpersonal development.

Policies,Systems, Processes AndProcedures

 Analyses anddocument business process and problems to develop solutions toenhanceefficiencies.

Pmc

FTA cases registration (ShareFolder, excel and oraclesystem)

 FTA reconciling (weekly &monthly basis)

 Business monthly reports(Performance Indicator KPI, Pending cases, and under process casesreports.

 Draft & issue VATverification reports.

 Monthly MISpreparation.

 Manage and follow up all kindof e-mails related to the department, contact the customers andclients based on business needs.

 Ensure ahigh standard of report output and qualitycontrol.

Risk

Monitor exposure to risk and compliance of respective developmentadvisorydepartment.

Training

Inhouse training will be given.

KeySkills
Administrative Tasks,AdministrativeAbilities,Administrative Responsibilities
Employment Type : Full-time
Department / Functional Area: Administration
Experience: years
Gender: Male
Vacancy: 1

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