Administrative Coordinator
1 week ago
An Administrative Coordinator isresponsible for a variety of tasks that support anorganization's smooth and efficient operation. Key skillsfor an Administrative Coordinator typicallyinclude:
1. Organization and TimeManagement
- Efficientlyscheduling meetings, events, andappointments
- Managing multiple tasks andpriorities simultaneously
- Maintaining organizedfiling systems and databases
2.CommunicationSkills
- Clear andconcise written and verbalcommunication
- Handling incoming calls, emails,and correspondence
- Interacting effectively withstaff, clients, and externalvendors
3. ProjectManagement
- Coordinatingand tracking project timelines anddeliverables
- Supporting project teams withlogistics and administrative needs
- Assisting inplanning and executing events andinitiatives
4.Problem-Solving and CriticalThinking
- Resolvingadministrative issues quickly andeffectively
- Anticipating challenges andproactively addressing potentialobstacles
5. Attentionto Detail
- Ensuringaccuracy in documentation, reports, andcommunications
- Reviewing contracts, invoices,and agreements
6.TechnicalProficiency
- Proficientin office software (Microsoft Office Suite, GoogleWorkspace)
- Experience with project managementsoftware (e.g., Trello, Asana)
- Familiarity withoffice equipment and systems
7.Financial and BudgetManagement
- Handlinginvoicing, billing, and financialreporting
- Managing office supplies and orderingresources within budgetconstraints
8. CustomerService and ClientRelations
- Managingrelationships with clients, vendors, andcontractors
- Addressing inquiries and resolvingissues in a timely manner
9.Confidentiality andDiscretion
- Handlingsensitive company and employee informationresponsibly
- Adhering to privacy protocols andregulations
10.Multitasking
- Abilityto juggle various administrative duties while maintaining qualityand efficiency
11. TeamCollaboration
- Workingclosely with other departments to meet organizationalobjectives
- Assisting with onboarding andtraining new staff
12.Adaptability
- Adjustingto changing priorities or new processes in theworkplace
- Remaining calm under pressure andmanaging sudden changes or challenges
Key Accountabilitiesof the role
Provide a highlevel of customer service and care.
Presentthe company in a professional manner in all businessfields.
Self-development and continuingpersonal development.
Policies,Systems, Processes AndProcedures
Analyses anddocument business process and problems to develop solutions toenhanceefficiencies.
Pmc
FTA cases registration (ShareFolder, excel and oraclesystem)
FTA reconciling (weekly &monthly basis)
Business monthly reports(Performance Indicator KPI, Pending cases, and under process casesreports.
Draft & issue VATverification reports.
Monthly MISpreparation.
Manage and follow up all kindof e-mails related to the department, contact the customers andclients based on business needs.
Ensure ahigh standard of report output and qualitycontrol.
Risk
Monitor exposure to risk and compliance of respective developmentadvisorydepartment.
Training
Inhouse training will be given.
Administrative Tasks,AdministrativeAbilities,Administrative Responsibilities
Employment Type : Full-time
Department / Functional Area: Administration
Experience: years
Gender: Male
Vacancy: 1
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