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Administrative Support Specialist

2 months ago

Dubai, Dubai, United Arab Emirates IIQAFGROUP Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at IIQAFGROUP. As an Office Operations Coordinator, you will play a critical role in ensuring the smooth operation of our office and supporting our associates in their daily tasks.

Key Responsibilities

  • Office Management
    • Organize and maintain a well-structured office environment, ensuring all necessary supplies and equipment are readily available.
    • Develop and implement efficient office procedures to optimize productivity and workflow.
  • Communication and Coordination
    • Sort and distribute communications in a timely and accurate manner, ensuring all relevant parties are informed.
    • Coordinate with other departments to ensure compliance with established policies and procedures.
  • Record Keeping and Data Management
    • Create and update records, ensuring accuracy and validity of information.
    • Monitor and maintain accurate records of office activities, including meetings, appointments, and supply levels.
  • Customer Service and Relations
    • Maintain positive relationships with suppliers, customers, and colleagues, ensuring excellent customer service and support.
    • Respond to requests and issues in a professional and timely manner.
  • Administrative Support
    • Provide administrative support to associates, including scheduling meetings and appointments, and preparing reports and documents.
    • Perform receptionist duties as needed, including answering phones and greeting visitors.

Requirements

  • Education and Experience
    • Proven experience as an administrative assistant, office coordinator, or virtual assistant in a relevant administrative role.
  • Skills and Knowledge
    • Working knowledge of office equipment and software, including ERP systems.
    • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
    • Strong analytical and problem-solving skills, with the ability to think critically and make sound decisions.
    • Excellent written and verbal communication skills, with the ability to communicate effectively with colleagues, suppliers, and customers.