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Administrative Operations Associate

3 months ago

Dubai, Dubai, United Arab Emirates IIQAFGROUP Full time

Position Overview
As an integral part of our team at IIQAFGROUP, the Administrative Assistant will provide comprehensive support to ensure efficient operation of the office. This role encompasses a variety of tasks that are essential for maintaining a productive work environment.

Key Responsibilities

  • Manage incoming phone calls and route them appropriately.
  • Coordinate and manage appointments and schedules.
  • Organize meetings and accurately document minutes.
  • Draft and distribute various forms of correspondence including emails, memos, and letters.
  • Assist in the creation of periodic reports.
  • Establish and maintain an organized filing system.
  • Update and enforce office policies and procedures.
  • Procure office supplies and evaluate vendor options.
  • Maintain and update contact databases.
  • Arrange travel logistics as needed.
  • Prepare and process expense reports.
  • Provide general assistance to visitors and clients.
  • Serve as a liaison for internal and external stakeholders.
  • Collaborate with senior administrative staff to address requests and inquiries from management.

Qualifications

  • Demonstrated experience in administrative roles, including virtual assistance or office administration.
  • Familiarity with office management practices and procedures.
  • Proficient in operating standard office equipment.
  • Strong command of MS Office applications, particularly Excel and PowerPoint.
  • Exceptional time management abilities with a focus on prioritization.
  • Detail-oriented with strong problem-solving capabilities.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the capacity to handle multiple tasks simultaneously.
  • A high school diploma is required; additional training as an Administrative Assistant or Secretary is advantageous.