Administrative Support Specialist
4 weeks ago
Job Summary:
The Administration Executive is responsible for providing comprehensive administrative support to the HR team and ensuring efficient office operations within AFC. This role involves managing HR records, responding to employee queries, overseeing administrative tasks, and supporting various operational activities related to IT assets, stationary, biometric records, and financial administration.
Key Responsibilities:
- Maintain accurate Admin records, address employee queries, and assist with Workmen Compensation Claims.
- Manage biometric time records, inventory, and procurement of IT assets, stationery, and pantry items.
- Prepare purchase orders, validate vendor invoices, and ensure payment accuracy.
- Ensure adherence to safety, quality, and environmental procedures and support related initiatives.
- Coordinate with camp supervisors, inspect camps, verify invoices, and ensure satisfactory completion of contracted jobs.
- Prepare monthly visit and cost comparison reports, update employee lists, and track Employee Relations cases.
- Follow up with accounts for timely payments and maintain records of associate complaints and actions.
Requirements:
Minimum Qualifications:
- 5 years of experience in an administrative role in a large organization.
Desirable Skills:
- Strong organizational skills with the ability to prioritize tasks.
- Reporting and presentation skills.
- Excellent communication and interpersonal skills.
About AlFuttaim Engineering & Technologies:
AlFuttaim Engineering & Technologies offers customers complete engineering and systems integration solutions. The company operates in the UAE, Qatar, Saudi Arabia, and Egypt, providing a wide variety of products and services from air conditioning to digital transformation.
The company's solutions include contact centre solutions, business applications, business intelligence, data management, advanced analytics, and IP telephony. The company also provides project management, installation, testing, commissioning, and aftersales maintenance contracts.
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