Administrative Coordinator

4 weeks ago


Sharjah, Sharjah, United Arab Emirates First Select Employment Services Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at First Select Employment Services. The successful candidate will provide administrative support to our executives and team members, ensuring the smooth operation of our office.

Key Responsibilities:
  • Calendar Management: Manage calendars and schedule appointments for executives and team members, ensuring timely and efficient use of their time.
  • Meeting Coordination: Coordinate meetings and conference calls, including arranging meeting rooms and equipment, to facilitate effective communication and collaboration.
  • Travel Arrangements: Arrange travel and accommodations for team members, including flights, hotels, and transportation, to ensure seamless business travel.
  • Document Preparation: Prepare and distribute meeting agendas, minutes, and other materials, as well as assist with the preparation of reports, presentations, and other documents.
  • Administrative Tasks: Perform general administrative tasks, such as filing, photocopying, and scanning documents, to maintain a well-organized office environment.
  • Communication: Answer and direct phone calls, take messages, and respond to inquiries, providing excellent customer service and communication skills.
  • Office Maintenance: Maintain office supplies and ensure equipment is in working order, to ensure a productive and efficient work environment.
  • Onboarding: Assist with the onboarding of new employees, including preparing paperwork and coordinating orientation, to ensure a smooth transition.
  • Confidentiality: Handle confidential and sensitive information with discretion, maintaining the trust and confidentiality of our team members and executives.
Requirements:
  • Experience: Minimum of 3 years of experience in administrative support roles.
  • Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong organizational and time management skills.
  • Communication: Excellent written and verbal communication skills, with the ability to prioritize tasks and work independently.
  • Attention to Detail: Attention to detail and accuracy, with the ability to maintain confidentiality and work well under pressure.
  • Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and provide proactive support.

We offer a competitive salary and benefits package to the successful candidate. If you are a highly organized and detail-oriented individual with excellent communication skills, please submit your application.



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