Accounting and Compliance Manager

1 week ago

Dubai, Dubai, United Arab Emirates fäm Properties Dubai Full time
Job Description

We are seeking a highly skilled and detail-oriented Financial Operations Specialist to join our team at fäm Properties Dubai. In this role, you will be responsible for overseeing financial transactions, ensuring compliance with regulations, and working closely with various departments to optimize financial processes.

Key Responsibilities:
  1. Financial Transaction Management: Manage and distribute inflows for exclusive projects within escrow accounts on the Dubai Land Department (DLD) portal's Trust Account System (TAS).
  2. Commission Expense Payouts: Align funds for Commission Expense Payouts, ensuring accuracy and transparency in financial transactions.
Transaction Management:
  1. TAS Inflows and Cash Deposits: Oversee TAS inflows and cash deposits for multiple concurrent exclusive projects.
  2. Reconciliation and Discrepancies: Conduct reconciliations and resolve discrepancies to ensure precise allocation and recording of inflows.
Communication and Coordination:
  1. Relationship Management: Maintain regular communication with the Relationship Manager (RM) to track escrow balances and manage fund allocation.
  2. Payment Modes and Eligibility: Confirm payment modes for Unit Registration and verify eligibility for Initial Contracts based on realized collections.
  3. External Broker Commissions: Verify and process external broker commissions according to agreements and policies for both active and dormant exclusive projects, using appropriate channels.
  4. Fund Position Reports: Prepare and present fund position reports to assist management in making informed decisions regarding fund allocation.
  5. Statements of Account: Provide Statements of Account for external brokers as needed for management review.
Compliance and Record-Keeping:
  1. Regulatory Compliance: Ensure compliance with Federal Tax Authority (FTA) and DLD regulations for received invoices related to exclusive projects.
  2. Financial Record-Keeping: Maintain accurate financial records in Odoo, process payments, and generate reports regularly.
Customer Support and Coordination:
  1. Customer Collections: Support Sales, Sales Admin, and Collections teams with customer collections by matching Proof of Payment (POP) with bank statements.
  2. Client Receipts: Verify client receipts through various channels for completeness and accuracy.
  3. Process Improvement: Assist with onboarding processes and suggest improvements to workflows, including enhancements to the CRM system.
Audit Collaboration:
  1. Audit Support: Work closely with internal and RERA auditors, providing necessary assistance and ensuring thorough completion of audit tasks.
Qualifications:
  1. Education: Bachelor's degree in Accounting, Finance, or a related field.
  2. Experience: 2-3 years of relevant accounting experience, ideally with exclusive real estate or property management projects.
  3. Technical Skills: Proficiency in Odoo ERP and other financial software.
  4. Regulatory Knowledge: Strong understanding of financial regulations, including FTA and DLD compliance.
  5. Soft Skills: Excellent analytical, organizational, and communication skills.
  6. Project Management: Ability to manage multiple exclusive projects with attention to detail.
  7. Process Improvement: Proven track record of process improvement and proactive problem-solving.

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