Reception and Office Support Specialist
1 week ago
About the Role:
The ideal candidate will be responsible for providing exceptional administrative support to our clients in the banking sector. This includes ensuring a professional first point of contact, effective communication with internal departments, and making business decisions within agreed frameworks.
Key Responsibilities:
- Ensure meeting rooms, restrooms, and kitchen areas are maintained to a high standard of cleanliness.
- Provide refreshments for guests and management as required.
- Manage relationships with suppliers and contractors.
- Monitor and control office equipment stocks.
- Organize post, emails, and calls.
- Coordinate meeting rooms booking and client appointments.
- Arrange courier shipment of documents.
- Prepare NOC letters and salary certificates as requested by clients.
- Direct and coordinate with company drivers.
- Liaise with other staff members effectively to complete assigned tasks.
- Build strong relationships across a wide base of clients and business associates.
- Arrange company health insurance, car parking permits, and discount cards for new staff.
- Record staff annual leave and sick leave, and update the staff annual leave spreadsheet.
- Arrange suitable cover for reception when absent and liaise with temporary cover from the recruitment agency.
- Arrange the archive of company documents.
- Complete all general administration in a timely manner.
- Communicate effectively with superiors, subordinates, and other departments as required.
- Complete ad hoc special projects as and when required.
- Promote the company brand image and values through own appearance and behavior.
Requirements:
- 3-5 years of relevant experience with a UAE or international driving license.
- Specific knowledge, skills, and abilities in IT competency (Word, PowerPoint, and Excel), excellent keyboard skills, strong management and leadership skills, attention to detail, planning and organizing, excellent verbal and written communication, and confident decision-making.
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