Administrative Support Specialist

4 days ago

Dubai, Dubai, United Arab Emirates Ventures Middle East Full time

Company Overview:

Ventures Middle East is a leading management consultancy providing strategic business advisory services across the GCC and MENA regions. We are committed to driving business growth and excellence through innovative solutions and strategic insights. Our team values professionalism, dedication, and a positive attitude to help us achieve our goals.

Position Summary:

We are seeking a highly organized and personable Administrative Support Specialist to manage our reception area and provide administrative support to our management team. The ideal candidate will have excellent communication skills, a talent for multitasking, and the ability to interact effectively with individuals at all levels of the organization.

Key Responsibilities:

  • Manage the reception area, greet visitors, and direct them to the appropriate departments.
  • Operate the telephone switchboard: answer calls, provide information, take messages, and forward calls to the concerned employees.
  • Handle and organize administrative duties, including processing invoices, correspondence, vouchers, and other documents.
  • Maintain records, manage the company car log and usage, and update the contact details for the company directory.
  • Monitor and sort incoming mail, arrange courier services, and manage office supplies.
  • Schedule and coordinate reservations for conference rooms, including equipment and stationery setup.
  • Assist with typing, printing, binding, photocopying, and scanning of documents for various departments.
  • Maintain the reception area, ensuring cleanliness and organizing magazines and plants.
  • Handle confidential information with discretion and uphold confidentiality at all times.

Requirements:

  • Bachelor's degree in a related field.
  • At least 12 years of experience working as a receptionist or secretary.
  • Must be currently residing in the UAE.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  • Strong organizational skills and the ability to interact effectively with all levels of the organization.
  • Ability to multitask and manage time effectively.

Remote Work:

No

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