Executive Support Specialist

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates MatchaTalent Full time
Job Summary

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at MatchaTalent. As a key member of our administrative team, you will provide exceptional support to our executives, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities
  • Diary and Calendar Management: Manage complex diaries and calendars for executives, ensuring efficient scheduling and coordination of appointments and meetings.
  • Travel Arrangements: Organize travel itineraries, including arranging flights, accommodations, and transportation. Handle visa applications and manage related logistics. Process and reconcile travel expenses.
  • Meeting Support: Facilitate meetings by providing support in minute-taking and composing agendas.
  • Confidential Administrative Tasks: Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.
  • Correspondence and Reporting: Compose, edit, and review confidential correspondence, ensuring accuracy and adherence to organizational standards. Compile statistical information, generate reports, and create presentations as needed.
  • Office Management: Fulfill office manager responsibilities and perform other secretarial duties as required, ensuring smooth operations of the office.
Requirements

To be successful in this role, you will need to possess excellent organizational and communication skills, with the ability to maintain confidentiality and discretion at all times. You will also need to be highly adaptable and able to work effectively in a fast-paced environment.



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