Senior Secretary to the Board

3 days ago


Dubai, Dubai, United Arab Emirates Tbwa ChiatDay Inc Full time

Tbwa Chiat/Day Inc is a leading crypto exchange and developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). We are safe and reliable, backed by our Proof of Reserves. Our company is united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er.

Job Responsibilities

The Senior Secretary to the Board will be responsible for handling the full spectrum of company secretarial matters within the Group, especially entities in EMEA. This includes:

  • Monitoring corporate governance and other developments that the board and/or its committees need to know and taking the steps necessary to comply with changing regulatory and other requirements.
  • Handling the logistics of quarterly board meetings and committee meetings or, in the increasingly virtual business environment, scheduling conferencing. In addition, facilitating unanimous written consents for the company's parent and subsidiary boards.
  • Providing general assistance with routine corporate secretary matters, such as formations, dissolutions (including serving a key role in legal entity rationalization projects), drafting board resolutions, consents, secretary and incumbency certificates.
  • Liaison and coordinate with other internal departments and external professional firms.
  • Assisting finance team on bank account opening in different jurisdictions.
  • Maintaining company secretarial and statutory records.
  • Dealing with attestation work in the UAE.
  • Assisting in license applications in different jurisdictions and attending to regulator's inspections, especially in EMEA.
  • Assisting in handling ad-hoc projects.


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