Administrative Operations Manager
15 hours ago
The Senior Administration Officer is a senior-level position within an organization, responsible for overseeing various administrative functions and ensuring the smooth operation of day-to-day activities. This role is integral to supporting organizational efficiency, managing office operations, and coordinating administrative tasks that enable other departments and staff members to perform effectively.
This position requires strong leadership and supervisory skills to manage administrative teams and provide guidance and support. The ideal candidate will have excellent organizational skills to manage multiple tasks and priorities effectively, as well as strong written and verbal communication skills for interacting with internal and external stakeholders.
Key Responsibilities:
Office and Administrative Management:
- Oversee the day-to-day administrative operations of the office, ensuring smooth functioning.
- Coordinate office supplies, equipment, and resources to ensure that staff have what they need to perform their duties.
- Manage office infrastructure, including facilities, utilities, and maintenance schedules.
- Organize and maintain office records, ensuring that all documents are stored and handled according to company policies.
Team Leadership and Supervision:
- Supervise junior administrative staff, including administrative assistants, clerks, and office coordinators.
- Provide guidance and training to team members, ensuring that they follow company protocols and standards.
- Delegate administrative tasks and monitor their completion, ensuring that all deadlines are met.
- Conduct performance evaluations and provide feedback to team members to support their development.
Scheduling and Calendar Management:
- Manage the scheduling of meetings, appointments, and events for senior management or department heads.
- Ensure that meeting rooms and conference facilities are booked and prepared as needed.
- Prioritize meetings and appointments, resolving scheduling conflicts and adjusting as necessary.
Communication and Correspondence:
- Serve as the primary point of contact for internal and external communication, including emails, phone calls, and physical mail.
- Draft, proofread, and send official communications, reports, memos, and other correspondence.
- Ensure that messages and information are communicated effectively between departments and with external stakeholders.
Document Preparation and Management:
- Prepare, review, and format reports, presentations, and other documents for senior leadership.
- Ensure that all documents are accurately recorded, filed, and easily accessible for future reference.
- Maintain confidentiality when dealing with sensitive or proprietary information.
Financial and Budgetary Support:
- Assist with budgeting, financial reporting, and administrative cost tracking for the department or organization.
- Process invoices, purchase orders, and expenses, ensuring they are handled in a timely and accurate manner.
- Monitor expenditures and assist in managing the administrative budget to ensure cost efficiency.
Event and Travel Coordination:
- Organize company events, conferences, and meetings, including logistics, catering, and venue arrangements.
- Coordinate business travel for executives and staff, handling flight bookings, accommodation, and transportation.
- Ensure that all travel arrangements are in line with company policies and budget constraints.
Policy and Procedure Implementation:
- Assist in the development, implementation, and enforcement of administrative policies and procedures.
- Ensure that all staff are aware of and follow company policies regarding office protocols, workplace safety, and confidentiality.
- Monitor and recommend improvements to administrative processes and systems to enhance efficiency.
Data Entry and Database Management:
- Maintain and update databases, systems, and records, ensuring that information is accurate and up to date.
- Perform data entry tasks and assist with data management and reporting as needed by various departments.
Health, Safety, and Compliance:
- Monitor and enforce workplace safety protocols and health standards, ensuring compliance with relevant regulations.
- Ensure that the office environment is conducive to employee well-being and productivity.
- Coordinate any required health and safety training or drills for employees.
-
Administrative Support Specialist
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeAt ENEC Operations, we are seeking an experienced Administrative Support Specialist to join our team. This role will provide comprehensive administrative services to the Executive, ensuring seamless day-to-day operations.Key Responsibilities:Office Management: Oversee all aspects of office administration, including correspondence, reports, and...
-
Administrative Assistant
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob Summary: We are seeking an experienced Administrative Assistant to provide exceptional support to our Executive team. The ideal candidate will possess excellent organizational skills, be highly proactive, and have a strong ability to work independently. Key Responsibilities: • Manage complex schedules, ensuring timely arrangement of travel and...
-
Office Manager and Coordinator
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeAs an Office Manager and Coordinator at ENEC Operations, you will be responsible for overseeing all aspects of office administration. This includes managing correspondence, reports, and presentations, as well as coordinating meetings and travel arrangements.Main Responsibilities:Correspondence Management: Screen and respond to incoming mail and telephone...
-
Office Manager
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeOffice Manager Job Description: As an Office Manager at ENEC Operations, you will be responsible for providing high-level administrative support to our Executive team. The ideal candidate will have a strong ability to work independently, possess excellent organizational skills, and be highly proactive. Key Responsibilities: • Arrange appointments and...
-
Administrative Operations Manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates IMPERIUM GROUP Full timeAbout the Role:As an Administrative Assistant at Imperium Group, you will be responsible for managing day-to-day office activities, supervising staff, and coordinating with other departments and external vendors to meet office needs in a timely manner. You will also develop and implement office policies, manage office equipment, and maintain accurate...
-
Personal Support Specialist
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob Description: As a Personal Support Specialist at ENEC Operations, you will be responsible for providing high-level administrative support to our Executive team. The ideal candidate will have a strong ability to work independently, possess excellent organizational skills, and be highly proactive. Key Responsibilities: • Arrange appointments and...
-
Abu Dhabi, Abu Dhabi, United Arab Emirates Mazrui International Full timeJob OverviewWe are seeking an experienced Contracts and Administration Manager to join our team at Mazrui International. As a key member of our operations team, you will be responsible for overseeing all aspects of contract administration and ensuring that our business operations run smoothly.Key Responsibilities/Duties:Contract Management: Manage all...
-
Personal Assistant to the Executive
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeENEC Operations is seeking a Personal Assistant to the Executive to provide high-level administrative support. This individual will be responsible for managing the Executive's schedule, coordinating meetings, and preparing correspondence.Responsibilities and Accountabilities:Time Management: Effectively manage the Executive's time, prioritizing tasks and...
-
Administrative Operations Manager
4 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates AI71 Full timeAbout UsAI71 specializes in turning innovation into impact. Our focus spans multi-domain advancements, initially targeting the medical, education, and legal sectors. We leverage globally top-ranked Falcon AI models from the Technology Innovation Institute.Job DescriptionAs an Executive Assistant, you will provide comprehensive support to C-suite executives,...
-
Administrative Manager
6 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Novanos Pharmaceutical Group Full timeWe are seeking a highly skilled and experienced Administrative Manager to join our team at Novanos Pharmaceutical Group. In this role, you will oversee all daily office operations, ensuring efficiency and productivity.You will be responsible for managing office staff, recruitment processes, and financial management. If you have a proven track record of...
-
Operations Administrative Professional
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Modon Full timeAbout ModonWe are a forward-thinking organization that values innovation and excellence.Our team is passionate about delivering exceptional results and making a positive impact on our customers.Job DescriptionThis is a unique opportunity to join our team as a Senior Administrative Coordinator.You will play a critical role in supporting the Group Operations...
-
Operations Administrator
19 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Cielo Talent Full timeProject Administrator Job Summary:We are seeking a skilled Project Administrator to provide high-level administrative support to our Project Managers and other staff. The ideal candidate will possess excellent communication, organizational, and problem-solving skills, with a strong attention to detail and ability to maintain accurate records.Key...
-
Executive Coordinator
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeExecutive Coordinator Job Summary: We are seeking an experienced Executive Coordinator to provide high-level administrative support to our Executive team. The ideal candidate will possess excellent organizational skills, be highly proactive, and have a strong ability to work independently. Key Responsibilities: • Manage complex schedules, ensuring timely...
-
Administration Manager
12 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates UnitedYou Ventures Full timeJob Summary:Key Responsibilities:Manage day-to-day office administration and facility operations.Oversee procurement, office supplies, and vendor management.Supervise admin staff and assign responsibilities efficiently.Ensure compliance with company policies and governmental regulations.Support HR in managing employee records and administrative tasks.Prepare...
-
Administrative Operations Coordinator
15 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates GMG Full timeThe Assistant to Management is responsible for providing administrative support to ensure the smooth operation of the head office at GMG. This position involves managing office activities, including inventory, deliveries, and office-related inquiries.Main ResponsibilitiesAdministrative Tasks: Performs general clerical duties such as typing, photocopying,...
-
Senior Talent Management Specialist
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob Purpose: Implement the Planning & Talent Management activities including the development programs for the Enterprise employees and the development and revision of systems, procedures and guidelines related to Talent management and performance appraisal system in order to meet Enterprise learning objectives and talent management strategy. Lead the...
-
Administrative manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Abroad Work Full timeAdministrative Manager Vacancy in Abu-Dhabi, UAEWe are looking for an experienced Administrative Manager to join our team in Abu-Dhabi, UAE. The successful candidate should have excellent English language and communication skills, as well as a good knowledge of administrative systems and processes.ResponsibilitiesOverseeing the day-to-day operations of our...
-
Administration Manager
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ABB Full timeOverseeing daily office operations and providing support for general functions including preparing reports and assisting with HR related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising subcontractors, and coordinating with third-party vendors. The role also...
-
Administrative Support Manager
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Sky High HR Provision Services LLC Full time**About the Role:**The Administrative Support Manager is responsible for maintaining records and preparing necessary operational reports, as well as coordinating with internal departments to ensure effective operational execution.**Responsibilities:**Plan, schedule, and coordinate daily operations.Oversee daily operations to ensure smooth business activities...
-
Executive Assistant
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposeTo act as a personal assistant to and office coordinator for the Executive, providing complete executive administrative services including office management, time management, diary management which encompasses arranging appointments and meetings, and attending to correspondence and other clerical responsibilities.Key Activities, Responsibility &...