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Executive Assistant

2 months ago

Dubai, Dubai, United Arab Emirates NAFFCO GROUP Full time
Job Summary

We are seeking a highly skilled and organized Executive Secretary to join our team at NAFFCO GROUP. The successful candidate will provide administrative support to our executive, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities
  • Schedule Management: Manage and maintain the executive's schedule and calendar, including arranging appointments, meetings, and travel arrangements.
  • Correspondence and Communication: Handle all incoming and outgoing correspondence, including emails, phone calls, and mail, and ensure that all messages are responded to in a timely manner.
  • Document Preparation: Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
  • Event Coordination: Coordinate and organize meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
  • File Management: Manage and maintain the executive's files and records, ensuring that all documents are organized and easily accessible.
  • Confidentiality: Handle confidential and sensitive information with discretion and maintain strict confidentiality at all times.
  • Liaison: Act as a liaison between the executive and other staff members, clients, and external stakeholders, ensuring effective communication and coordination.
  • Administrative Tasks: Perform administrative tasks such as data entry, filing, and record keeping, ensuring efficiency and accuracy.
  • Special Projects: Assist with special projects and initiatives as assigned, providing support and contributing to their successful completion.
  • Industry Knowledge: Stay updated on industry trends, best practices, and relevant regulations to provide informed support and advice to the executive.
Requirements

To be successful in this role, you will need to have excellent organizational and communication skills, as well as the ability to maintain confidentiality and handle sensitive information with discretion.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.