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Document Control Specialist
2 months ago
We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Duncan & Ross Consulting. The successful candidate will be responsible for administering the Aconex document control system, ensuring compliance with project requirements and industry standards.
Key Responsibilities- Administer the Aconex document control system to upload, distribute, and track project documents, drawings, specifications, and correspondence.
- Organize and maintain electronic filing systems, document registers, and metadata attributes to facilitate efficient document retrieval, version control, and record-keeping.
- Coordinate document review, approval, and distribution workflows using Aconex workflows and transmittals.
- Monitor and track the status of document submissions, revisions, and approvals, and follow up with project team members as needed.
- Facilitate communication among project stakeholders by managing Aconex mail, notifications, and distribution lists.
- Serve as a central point of contact for inquiries, requests, and technical support related to the Aconex platform.
- Perform regular audits and reviews of project documentation stored in Aconex to verify compliance with project standards, contractual requirements, and regulatory obligations.
- Bachelor's degree in Construction Management, Engineering, Information Management, or related field.
- Minimum 2 years of experience in document control, preferably in the construction industry with a focus on building projects.
- Proficiency in using Aconex or similar document management systems/software for construction projects.
- Strong understanding of document control principles, practices, and procedures, including version control, metadata management, and document lifecycle management.
- Excellent organizational skills, attention to detail, and ability to prioritize tasks and manage multiple projects simultaneously.
- Effective communication, collaboration, and interpersonal skills, with the ability to work well in a team environment and interact with diverse stakeholders.
