Project Document Control Specialist

4 weeks ago


Dubai, Dubai, United Arab Emirates Wood Full time

Project Document Control Specialist

At Wood, we are seeking an experienced Project Document Control Specialist to join our team. The successful candidate will play a critical role in ensuring the smooth delivery of projects by maintaining accurate and up-to-date document control processes.

Key Responsibilities:

  • Deliver project document control in line with company procedures for internal and external design, vendor documents, and project correspondence
  • Maintain the company records management system for controlled and non-controlled documents
  • Perform transactional activities, project filing, archiving, and handover preparation
  • Maintain paper and electronic document flow within the project team and from/to contractors or vendors
  • Support the use of document 'team working areas' for uncontrolled documents and sharing
  • Maintain document control systems
  • Prepare document performance reports (status, progress, and forecast)
  • Support external document control contractors (e.g. bulk loading, document reclassification)

Requirements:

  • Minimum of 10 years' experience with 5 years' similar experience in the Oil & Gas industry
  • Proven experience with Assai Cloud or similar document control application
  • Thorough knowledge of engineering document life cycle and procedures
  • Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams (desirable)
  • Records management principles and implementation methods
  • Workable knowledge on SharePoint Online
  • Document control and document management systems as well as in using (at least some of) project reporting software such as PowerBI, MS Access, and Excel (desirable)
  • Good communication, presentation, and stakeholder management capabilities


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