Document Control Specialist
4 weeks ago
Job Summary
Duncan & Ross is seeking a skilled Document Control Specialist to join our team. As a key member of our engineering department, you will be responsible for maintaining an organized and up-to-date document management system for all project-related documents.
Key Responsibilities
- Establish and maintain a systematic document control system for all project documentation, including drawings, contracts, specifications, reports, correspondence, and transmittals.
- Ensure all project documentation is properly categorized, logged, and stored in the appropriate formats (electronic and hard copy).
- Manage the document distribution process, ensuring that all documents are delivered to the relevant project team members, clients, contractors, and consultants in a timely manner.
- Implement and maintain document control procedures to ensure documents are properly reviewed, approved, and controlled.
- Track the status of all documents and ensure that any outdated or obsolete documents are promptly removed or updated.
- Monitor and report on document submission deadlines and ensure compliance with contractual obligations.
- Record and file all incoming and outgoing project-related correspondence, including emails and meeting minutes.
- Manage internal and external document flows, ensuring confidentiality and proper distribution of sensitive information.
- Maintain and manage the document control software and systems used by the company (e.g., Aconex EDM, SharePoint).
- Upload, update, and retrieve project documents using electronic document management systems, ensuring data integrity and accuracy.
- Provide document control support to project teams, including assisting with the preparation and submission of reports, specifications, and other project documents.
- Coordinate with engineers, quantity surveyors, project managers, and contractors to ensure proper documentation flow throughout the project lifecycle.
- Ensure that all documentation complies with project-specific contractual and regulatory requirements.
- Prepare documentation for audits and ensure that all records are easily retrievable.
- Perform regular audits of the document control system to ensure accuracy and completeness.
Requirements
- Bachelor's degree in a related field (Business Administration, Engineering, or equivalent) is preferred.
- 3 years of experience in document control, preferably in the construction or MEP contracting industry.
- Familiarity with document control standards and procedures in the construction industry.
- Proficient in document control systems and software (e.g., Aconex, SharePoint, EDMS).
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to manage large volumes of documents and maintain an organized filing system.
Vertical: ENGINEERING
Remote Work: No
-
Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Parsons Corporation uae Full timeKey Responsibilities:Document Processing: Process various document types through all procedural steps in accordance with established procedures and guidelines, ensuring that pre-defined document control requirements are met throughout the project duration.Document Tracking and Monitoring: Receive, track, and monitor documents using standard document...
-
Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Duncan & Ross Consulting Full timeJob SummaryDuncan & Ross Consulting is seeking a highly skilled Document Control Specialist to join our team. As a key member of our construction team, you will be responsible for administering the Aconex document control system to ensure seamless project document management.Key ResponsibilitiesAdminister the Aconex document control system to upload,...
-
Project Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Wood Full timeProject Document Control SpecialistAt Wood, we are seeking an experienced Project Document Control Specialist to join our team. The successful candidate will play a critical role in ensuring the smooth delivery of projects by maintaining accurate and up-to-date document control processes.Key Responsibilities:Deliver project document control in line with...
-
Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Duncan & Ross Full timeJob SummaryDuncan & Ross is seeking a skilled Document Control Specialist to join our team. As a key member of our project team, you will be responsible for maintaining an organized and up-to-date document management system for all project-related documents.Key ResponsibilitiesEstablish and maintain a systematic document control system for all project...
-
Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Oil and Gas Job Search Ltd Full timeJob Description:We are seeking a skilled Document Control Specialist to join our team at Oil and Gas Job Search Ltd. The successful candidate will be responsible for managing and maintaining accurate and up-to-date project documentation.Responsibilities:Register and transmit vendor and client documentation for the projectCheck documentation to ensure that...
-
Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Actalent Full timeJob SummaryWe are seeking a highly skilled Document Control Specialist to join our team at Actalent. As a key member of our organization, you will be responsible for maintaining compliance with organizational and regulatory standards by drafting, reviewing, approving, and releasing procedures and documents.Key ResponsibilitiesDraft, review, and approve...
-
Dubai, Dubai, United Arab Emirates Jobot Full timeWhy Work with Us?We offer a competitive salary and an outstanding benefits package, including health insurance, accrued vacation time, and employer-matched 401(k).Job DetailsJobot is seeking a full-time Construction Document Control Specialist for projects ranging from $1M to $100M.ResponsibilitiesCreate, maintain, update, and share documents and records...
-
Document Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Insight Global Full timeResponsibilities:Manage and organize all documents/reports and ensure storage of documentation in software.Create, track, maintain, and perform quality reviews on documentation/reports for client projects.Utilize a suite of templates to pre-write reports and oversee order processing, changes, revisions, and accuracy.Work with lab engineers to manage/track...
-
Documentation Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates IIQAFGROUP Full timeAt IIQAFGROUP, we are seeking a skilled Documentation Specialist to join our team. The successful candidate will be responsible for organizing and maintaining company records, files, and documents in an efficient and accessible manner.Key Responsibilities:Review and edit documentation for grammar, spelling, and formatting errorsPrepare, compile, and...
-
Document Management Specialist
1 month ago
Dubai, Dubai, United Arab Emirates Duncan & Ross Full timeJob SummaryDuncan & Ross is seeking a highly organized and detail-oriented Document Management Specialist to join our team. As a key member of our project team, you will be responsible for maintaining a systematic document control system for all project-related documents.Key ResponsibilitiesEstablish and maintain a document control system for all project...
-
Quality Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Talent Pal Full timeJob Title: Quality Control SpecialistAbout the Role: We are seeking a highly skilled Quality Control Specialist to join our team at Talent Pal. As a Quality Control Specialist, you will be responsible for assisting in QC stability testing, preparing and maintaining stability records, and involving in training and transfer of methods to and from QC and...
-
Senior Document Controller
4 weeks ago
Dubai, Dubai, United Arab Emirates Wood Full timeJob SummaryWe are seeking a highly skilled Senior Document Controller to join our team at Wood. As a key member of our project team, you will be responsible for delivering project document control against project procedures for internal and external design, vendor documents, and project correspondence.Key ResponsibilitiesDeliver project document control...
-
Financial Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Sundus Full timeSundus is seeking a Financial Control Specialist to join its team. The ideal candidate will have a strong background in internal auditing and a keen eye for detail.Key Responsibilities:Examine and analyze company records and financial documents to identify potential issues.Develop new audit programs to ensure adequate financial controls are in place.Review...
-
Technical Documentation Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Naffco Electromechanical LLC Full timeJob Summary:As a Technical Documentation Specialist at Naffco Electromechanical LLC, you will be responsible for creating and maintaining technical documentation for our projects. This includes preparing operation and maintenance manuals, centralizing technical documentation, and coordinating with design engineers to ensure accuracy and completeness of the...
-
Documentation Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates IIQAF GROUP Full timeKey Qualifications:Proven experience in documentation management as a lead roleProficiency in content management systems and computer applicationsAttention to detail and accuracy in documentationExcellent organizational, communication, and interpersonal skillsAbility to prioritize tasks and work independentlyCapacity to adapt to changing conditions and...
-
Document Controller
4 weeks ago
Dubai, Dubai, United Arab Emirates Stantec Full timeThe role involves working on projects associated with Stormwater & Drainage Flood Alleviation, Wastewater Networks, and Water distribution networks, Pumping Station, and Recycling Plant. This will involve undertaking investigations, planning, designing, tendering, contract administration, and construction supervising & monitoring. This role will be based in...
-
Cost Control Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates Talent Pal Full timeJob SummaryTalent Pal is seeking a skilled Cost Control Specialist to join our team. As a Cost Control Specialist, you will be responsible for implementing daily operations for the Commercial department to ensure compliance with established standards and procedures.Key ResponsibilitiesReview client specifications and understand requirementsCommunicate with...
-
Document Management Specialist
4 weeks ago
Dubai, Dubai, United Arab Emirates IIQAFGROUP Full timeJob Title: Document Management SpecialistJob Summary:We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at IIQAFGROUP. The successful candidate will be responsible for managing the flow of documentation within the organization, ensuring accuracy and confidentiality.Key Responsibilities:Manage the storage and...
-
Advanced Controls Specialist
2 weeks ago
Dubai, Dubai, United Arab Emirates Stantec Full timeAbout the RoleWe are seeking an experienced Advanced Controls Specialist to join our team in Dubai. As a key member of our operations, you will play a vital role in designing and implementing advanced control systems for Sewerage Treatment plants.Key ResponsibilitiesDevelop detailed design and specifications for instrumentation and control systemsCreate...
-
Document Management Specialist
3 weeks ago
Dubai, Dubai, United Arab Emirates Duncan & Ross Full timePurpose and ScopeThe Document Controller position at Duncan & Ross is responsible for maintaining a well-organized and up-to-date document management system for all project-related documents. This includes managing the receipt, distribution, and tracking of all project documentation, ensuring proper document control processes are followed, and that project...