Document Controller Receptionist

6 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates International Community Schools Full time

Years of Experience: 23 years of experience in administrative roles

Qualification: Bachelor's degree in Business Administration or a related field

Job Responsibilities:

  • Visitor Management:
    • Greet and guide visitors professionally, ensuring a positive first impression of our school community.
    • Handle inquiries and transfer calls as necessary, providing excellent customer service.
  • Mail Handling:
    • Receive, sort, distribute, and dispatch daily mail efficiently, maintaining a high level of organization.
  • HR Assistance:
    • Assist the HR team with recruitment, onboarding, and offboarding processes, ensuring a smooth transition for new employees.
  • Document Management:
    • File and maintain incoming and outgoing documents meticulously, adhering to our school's document management policies.
    • Scan and upload documents following company procedures, ensuring accurate and secure storage.
    • Review and update documents regularly, ensuring compliance with regulatory requirements.
    • Archive files and ensure all team members have access to necessary documentation, promoting a culture of transparency.
    • Retrieve files as requested by employees and management, providing timely and efficient support.
    • Maintain confidentiality regarding sensitive documents, upholding our school's commitment to data protection.
  • Administrative Support:
    • Provide administrative and support services to the head office team, ensuring seamless day-to-day operations.
    • Ensure other personnel are updated on new document versions and how to obtain access, promoting a culture of knowledge sharing.

Job Location: Abu Dhabi, UAE



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